Office Administrator
2 days ago
We are seeking a highly organized and detail-oriented Office Administrator to join our team at Colliers International. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office, providing exceptional support to our clients and colleagues, and contributing to the success of our business.
Key Responsibilities- Client Engagement: Provide a warm and welcoming experience for all guests, clients, and customers, ensuring a high standard of client engagement through the coordination of meeting rooms, event coordination, and support for all aspects of a memorable client experience.
- Technology Management: Assist with the management and maintenance of our modern in-house technology, ensuring seamless operation and minimizing downtime.
- Contractor and Tenant Support: Assist with contractors, tenants, and office maintenance requests as required, providing timely and effective support to ensure the smooth operation of our office.
- Logistics and Administration: Arrange incoming and outgoing couriers and mail services, process invoices, and manage corporate credit card receipts, ensuring accuracy and compliance.
- Documentation and Compliance: Collate and update property documentation as required for property risk assessments and compliance checklists, ensuring copies of all reports, correspondence, and other outgoing documentation are kept on file.
- Database Management: Enter supplier contract information into systems on behalf of Property and Facilities Managers, ensuring accuracy and compliance.
- Audit and Compliance: Audit database and contracts to ensure accuracy and compliance, identifying areas for improvement and implementing changes as necessary.
- Interpersonal Skills: Excellent interpersonal skills and an entrepreneurial spirit, with the ability to build strong relationships with clients, colleagues, and stakeholders.
- Organizational Skills: Exceptional organization skills, with the ability to deal with multiple matters and work to deadlines.
- Technical Skills: Intermediate knowledge of Microsoft Word and Excel, with the ability to learn and adapt to new systems and technologies.
- Communication Skills: Excellent written and oral communication skills, with the ability to communicate effectively with clients, colleagues, and stakeholders.
- Financial Literacy: Good financial literacy, with the ability to manage budgets and track expenses.
- Customer Service: A strong customer service ethic, with the ability to provide exceptional support to clients and colleagues.
- Building Services: An understanding of building services, with the ability to read and comprehend technical and legislative documents.
- Teamwork: A strong teamwork ethic, with the ability to engage and manage multiple stakeholders to deliver a single outcome.
Colliers International is a leader in global real estate services, with a culture of service excellence and collaboration that provides our people with the ideal platform to engage their clients, develop their skills, and accelerate their careers. We offer a world of opportunity and the power to succeed.
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