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Office Administrator
2 months ago
We are seeking a highly organized and detail-oriented Office Administrator to join our team at Colliers International. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office, providing exceptional support to our clients and colleagues, and contributing to the success of our business.
Key Responsibilities- Client Engagement: Provide a warm and welcoming experience for all guests, clients, and customers, ensuring a high standard of client engagement through the coordination of meeting rooms, event coordination, and support for all aspects of a memorable client experience.
- Technology Management: Assist with the management and maintenance of our modern in-house technology, ensuring seamless operation and minimizing downtime.
- Office Maintenance: Assist with contractors, tenants, and office maintenance requests as required, ensuring prompt resolution and minimal disruption to our operations.
- Logistics and Administration: Arrange incoming and outgoing couriers and mail services, process invoices, and manage corporate credit card receipts, ensuring accuracy and compliance.
- Documentation and Compliance: Collate and update property documentation as required for property risk assessments and compliance checklists, ensuring all reports, correspondence, and other outgoing documentation is kept on file.
- Database Management: Enter supplier contract information into systems on behalf of Property and Facilities Managers, ensuring accuracy and compliance.
- Audit and Compliance: Audit database and contracts to ensure accuracy and compliance, identifying areas for improvement and implementing corrective actions.
- Interpersonal Skills: Excellent interpersonal skills and an entrepreneurial spirit, with the ability to build strong relationships with clients, colleagues, and stakeholders.
- Organizational Skills: Exceptional organization skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
- Technical Skills: Intermediate knowledge of Microsoft Word and Excel, with the ability to learn and adapt to new technologies.
- Communication Skills: Excellent written and oral communication skills, with the ability to articulate complex information in a clear and concise manner.
- Financial Literacy: Good financial literacy, with the ability to manage budgets, track expenses, and make informed financial decisions.
- Customer Service: A strong customer service ethic, with the ability to provide exceptional service to clients and colleagues.
- Teamwork: A strong teamwork ethic, with the ability to collaborate with colleagues, stakeholders, and clients to achieve common goals.
Colliers International is a leader in global real estate services, with a culture of service excellence and collaboration that provides our people with the ideal platform to engage their clients, develop their skills, and accelerate their careers. We offer a world of opportunity and the power to succeed.
