Office Administrator

1 week ago

Bendigo, Victoria, Australia Colliers Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Colliers International. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our clients and colleagues.

Key Responsibilities
  • Client Engagement: Welcome and support clients, guests, and visitors, ensuring a high standard of client engagement through the coordination of meeting rooms, event planning, and other aspects of a memorable client experience.
  • Technology Support: Assist with the management and maintenance of our in-house technology, ensuring seamless operations and minimizing downtime.
  • Facilities Management: Coordinate with contractors, tenants, and office maintenance teams to address requests and ensure the office is well-maintained.
  • Administrative Support: Arrange for incoming and outgoing couriers, mail services, and process invoices, managing corporate credit card receipts.
  • Documentation and Compliance: Collate and update property documentation, ensuring accuracy and compliance with risk assessments and regulatory requirements.
  • Contract Management: Enter supplier contract information into systems on behalf of Property and Facilities Managers, ensuring accuracy and compliance.
  • Audit and Compliance: Conduct audits to ensure database and contract accuracy, identifying areas for improvement and implementing changes as needed.
  • Team Collaboration: Work closely with the Colliers team, including Property Managers, National Facilities team, Trust Accountants, and Helpdesk team, to provide exceptional service to clients and tenants.
Requirements
  • Excellent Interpersonal Skills: Possess excellent communication and interpersonal skills, with an entrepreneurial spirit and ability to build strong relationships.
  • Organizational Skills: Demonstrate exceptional organizational skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Technical Skills: Possess intermediate knowledge of Microsoft Word and Excel, with the ability to learn and adapt to new systems and technologies.
  • Financial Literacy: Have good financial literacy and understanding of budgeting and financial management principles.
  • Customer Service: Provide exceptional customer service, with a strong focus on delivering a positive experience for clients and colleagues.
  • Teamwork: Demonstrate a strong teamwork ethic, with the ability to collaborate with colleagues and stakeholders to achieve shared goals.

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