Administrative Operations Coordinator

1 week ago

Sydney, New South Wales, Australia beBeeOfficeManager Full time $90,000 - $100,000
Job Overview

As a key member of our operations team, the Office Manager plays a vital role in ensuring the smooth day-to-day functioning of the office. This dynamic position involves providing comprehensive administrative support to our consultants, facilitating the seamless execution of office tasks.

">Key Responsibilities
  • Deliver exceptional administrative support, encompassing daily office operations and maintaining a well-organized environment.
  • Manage payroll processes for contractors, create contracts for temporary workers, and oversee their onboarding to our payroll system.
  • Contribute to the development of proposal documentation, assisting with RFP processes, preparing materials, and engaging with clients and candidates.
  • Coordinate event management activities, including venue selection, catering arrangements, advertising, and overall event logistics.
  • Dispatch placement information to our accounts team for invoicing purposes.
  • Regularly update our website (WordPress), designing and editing pages as needed.
  • Support consultants in managing the recruitment process – shortlisting CVs, pre-screening candidates, writing job adverts, coordinating interview schedules, and updating CRM systems.
  • Oversee the management of virtual team assistants and ensure they have access to necessary systems.
  • Provide professional reception services, greeting clients, visitors, and external guests.
  • Monitor and manage office supplies inventory, ordering new supplies as needed to maintain cost-effectiveness.
  • Collaborate with building management on office maintenance, safety, and security matters.
Requirements

To succeed in this role, you will require:

  • Exceptional organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong problem-solving and analytical skills.
  • Proficiency in Microsoft Office and WordPress.
  • Familiarity with CRM systems and event management software.
What We Offer

In return for your hard work and dedication, we offer:

  • A competitive salary and benefits package.
  • Ongoing training and development opportunities.
  • A supportive and dynamic work environment.

  • Administrative Professional

    4 days ago

    Sydney, New South Wales, Australia beBeeOffice Coordinator Full time $70,000 - $87,000

    About the JobWe are seeking an experienced Administrative Professional to maintain the day-to-day operations of our office.Your key responsibilities will include:Maintaining the smooth and efficient running of the officeProviding varied and essential support to senior leadership teamManaging daily operations, including answering and directing incoming phone...

  • Medical Operations Specialist

    4 days ago

    Sydney, New South Wales, Australia beBeeCare Coordinator Full time $66,980 - $96,685

    Junior Medical Officer Coordinator PositionWe are seeking an experienced and skilled Junior Medical Officer Coordinator to join our team. The successful applicant will be responsible for coordinating and managing the day-to-day staffing and operations of the Junior Medical Officer Unit, ensuring the delivery of quality services and achievement of business...

  • Administrator

    3 days ago

    Sydney, New South Wales, Australia Bid Operations Full time

    BID Operations, a leading provider of technology, customer services, accounting & operations, and risk & compliance services is seeking a dedicated and talented Administrator to join our team. As the Administrator, you will ensure the smooth running of our business by managing daily administrative tasks and providing support to our team. You will play a...

  • Operations Support Specialist

    2 days ago

    Sydney, New South Wales, Australia beBeeTeam Coordinator Full time $80,000 - $100,000

    We are looking for an Operations Support Specialist to join our Buying team.The ideal candidate thrives in fast-paced environments, enjoys keeping things organized, and loves collaborating with dynamic teams.Key Responsibilities:Be the heartbeat of the Buying team, ensuring everything is organized and on track.Verify vehicle information with precision and...

  • Administrative Operations Coordinator

    1 week ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $40,000 - $85,000

    Job Title: Administrative Operations CoordinatorThis is a fantastic opportunity to work in a fast-paced environment that values initiative and operational excellence. As an Administrative Operations Coordinator, you will play a key role in supporting our team with daily office operations, facilities coordination, supplier relationships, procurement, and...

  • Administrative Operations Coordinator

    1 day ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $99,161 - $109,457

    Operational Support SpecialistThis role provides day-to-day operational advice and support to research teams, ensuring the efficient running of non-clinical trials. Key responsibilities include coordinating ethics submissions, managing supplies, logging maintenance requests, coordinating team meetings, and supporting project implementation.Key...

  • Administrative Operations Coordinator

    4 days ago

    Sydney, New South Wales, Australia beBeeOffice Full time $55,000 - $85,000

    Administrative Operations CoordinatorWe are seeking a highly organized and proactive individual to manage the day-to-day operations of our administration department. As the ideal candidate, you will be confident, have great attention to detail, and excellent communication skills.Plan, coordinate, and implement administrative procedures and systemsSupervise...

  • Administrative Operations Coordinator

    2 days ago

    Sydney, New South Wales, Australia beBeeAdmin Full time $60,000 - $85,000

    Administrative Operations CoordinatorAbout the Role:We are seeking an experienced Administrative Operations Coordinator to oversee daily operations, ensuring seamless workflows and a productive workplace. Key responsibilities include maintaining a tidy and organized office space, managing inventory of pantry supplies, distributing gift cards and SIM cards,...

  • Administrative Operations Coordinator

    4 days ago

    Sydney, New South Wales, Australia beBeeAdministration Full time $77,100 - $104,275

    Job Title:Administrative Operations CoordinatorAbout the Role:This position involves providing exceptional administrative support to our operations team, ensuring a seamless and efficient workplace environment.Key Responsibilities:Manage visitor check-ins, issue security passes, and maintain accurate records.Respond to phone calls and emails in a...

  • Administrative Operations Coordinator

    6 days ago

    Sydney, New South Wales, Australia beBeeCompliance Full time $60,000 - $75,000

    Job Title: Administrative Operations CoordinatorWe are seeking an experienced Administrative Operations Coordinator to oversee the day-to-day management of our practice.This role requires a proactive, well-organised professional who can manage workflows, supervise support staff, and ensure compliance and efficiency across the operations team.The...