Administrative Operations Coordinator
2 weeks ago
We are seeking an experienced Administrative Operations Coordinator to oversee the day-to-day management of our practice.
This role requires a proactive, well-organised professional who can manage workflows, supervise support staff, and ensure compliance and efficiency across the operations team.
The OpportunityIn this role, you'll be the main point of contact across the practice, helping manage daily tasks and supporting both the leadership and the operations team. You'll handle key responsibilities like maintaining regulatory compliance through relevant software, coordinating record lodgements, and managing correspondence and document tracking.
You'll also keep records up to date using accounting systems, assist with billing and debtor follow-up, and help with client onboarding while making sure compliance requirements are met.
Your Responsibilities:- Organise and supervise the daily functions of the office, ensuring operational efficiency across the practice
- Manage and support administrative staff, including task allocation, mentoring, and performance monitoring
- Develop, review, and implement administrative systems, policies, and operations procedures
- Coordinate regulatory compliance requirements, lodgements, and corporate governance obligations
- Maintain accurate records and compliance documents using accounting systems, internal databases
- Oversee invoicing, debtor management, and assist with monitoring operational budgets and financial records
- Arrange office resources, equipment, and supplies to support business needs
- Record and maintain HR-related information, including staff leave, training, and personnel records
- Prepare reports, correspondence, and submissions for leaders and the operations team
- Manage client onboarding processes, ensuring compliance protocols are followed
- Act as the primary point of contact for clients, leaders, and staff regarding operational and compliance queries
- 1-2 years of previous experience in an administrative or operations role, ideally in a business services setting
- Relevant qualifications or at least three years of relevant experience
- Confidence using accounting systems and relevant software (or similar compliance platforms)
- Excellent organisational skills and strong attention to detail
- Clear and professional communication skills - both written and verbal
- Ability to juggle multiple tasks and meet deadlines with ease
- A positive, proactive attitude and willingness to take initiative
Our company is committed to building strong relationships with our clients so we can understand their needs and provide the right support for the situation.
This is a well-known and trusted business that values quality work, strong client relationships, and a friendly team culture.
What We Offer- A friendly and collaborative team environment
- A competitive salary package that reflects your experience and contribution
- Ongoing training and professional development opportunities
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