Administrative Coordinator

2 days ago


Melbourne, Victoria, Australia People2People Full time

Are you a highly organized and detail-oriented individual looking for a challenging role in a fast-paced environment? We are seeking an experienced Team Administrator to join our team in Melbourne's CBD.

About the Role

This is a full-time permanent position with an immediate start available. As a key member of our administrative team, you will provide exceptional support to our senior team, directors, clients, and stakeholders. Your primary responsibility will be to ensure the smooth day-to-day operations of our office, including providing administrative and operational support.

The Key Responsibilities:
  • Collaborate with our team, finance, and other departments to complete monthly client billing, including preparing, reviewing, adjusting, and sending client bills.
  • Manage all correspondence, including drafting and reviewing client communications and processing incoming and outgoing mail.
  • Prepare correspondence, client packages, reports, proposals, tenders, and other documentation on behalf of our directors and team.
  • Provide calendar support, including booking meeting rooms, catering, and preparing meeting materials.
  • Coordinate and administer meetings, including agenda preparation and client greetings.
  • Lead the onboarding and offboarding of new clients and team members.
  • Support business development activities, including proposal creation and reporting on referrals, wins, and losses.
  • Coordinate team administration and engagement activities, client functions, and events.
Requirements and Qualifications:
  • Strong administrative skills, including attention to detail and excellent organizational abilities.
  • Previous experience working within a customer service or administrative role, preferably in a fast-paced environment.
  • Ability to collaborate effectively with other departments and colleagues.
  • Excellent communication skills, both written and verbal.
  • Experience working in a dynamic and adaptable environment with competing demands.
What's in It for You?

As a valued member of our team, you will have access to:

  • An accessible and supportive leadership team with clear vision and purpose.
  • Opportunities to work within a global well-recognized company and brand.
  • Discounts for corporate memberships.
  • Development and training opportunities.

We estimate this role to pay around AU$65,000 - AU$75,000 per annum, depending on your level of experience and qualifications. If you are a motivated and organized individual looking for a new challenge, please don't hesitate to apply.



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