Administrative Support Coordinator

6 days ago


Melbourne, Victoria, Australia Dixon Appointments Full time

We are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team at Dixon Appointments. This is an exciting opportunity for someone who enjoys contract administration and business information management.

As an Administrative Support Coordinator, you will provide comprehensive support to our business, including contract administration, correspondence, briefings, and minute-taking. You will manage and monitor our Business Information System, ensuring effective distribution of information, and coordinate incoming and outgoing communications, meetings, and stakeholder inquiries in a timely and confidential manner.

You will build and maintain strong, positive relationships with a diverse range of stakeholders, contribute to the continuous improvement and innovation of administrative systems and processes, and prepare clear, accurate, and professional communications.

This role would suit someone with proven experience in contract administration and business information management. You should have excellent communication skills, both written and verbal, and strong stakeholder management capabilities and a diplomatic approach to communication. Experience with online meeting platforms and minute-taking is also essential.

A bonus point if you have proficiency in SharePoint and Content Manager system. We encourage applicants from individuals living with disabilities.

Salary: $65,000 - $80,000 per year

We value diversity and inclusion and are committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.



  • Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...


  • Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    We are seeking a highly organized and detail-oriented Executive Support Professional to join our dynamic team in the Procurement and Supply Department. As an integral part of our organization, you will play a vital role in ensuring the smooth operation of our administrative functions. Key Responsibilities:Assist in maintaining accurate and up-to-date...


  • Melbourne, Victoria, Australia Barry Nilsson Full time

    About the RoleWe are seeking a highly organized and efficient individual to join our team as an Administrative Support Coordinator. The successful candidate will provide administrative support to our lawyers, ensuring seamless day-to-day operations.


  • Melbourne, Victoria, Australia Alfred Health Full time

    About the OpportunityAlfred Health is a leading healthcare provider, renowned for its commitment to excellence and patient-centered care.Job Summary:We are seeking an experienced Administrative Support Coordinator to join our team in the Intensive Care Unit. The successful candidate will provide administrative support to our nursing staff, ensuring seamless...


  • Melbourne, Victoria, Australia KPMG Australia Full time

    About the RoleWe are seeking an experienced Executive Assistant to provide administrative support to our team in Melbourne. The successful candidate will be responsible for managing complex diaries, coordinating meetings and events, and providing high-level administrative support to our Partners.This is a dynamic and challenging role that requires excellent...


  • Melbourne, Victoria, Australia Rheinmetall Defence Australia Pty Ltd | Melbourne Full time

    Rheinmetall Defence Australia Pty Ltd in Melbourne offers a rewarding opportunity for an Administrative Support Coordinator to join their team.The role is responsible for providing administrative support to the Melbourne Office & Victorian operations of Rheinmetall Defence Australia. The successful candidate will form part of a small, dynamic team working on...


  • Melbourne, Victoria, Australia DKSH Healthcare Full time

    Drive Growth. Be the Difference.We are seeking an exceptional Administrative Support Coordinator to join our dynamic team at DKSH Healthcare in Melbourne.About the Role:As an Administrative Support Coordinator, you will be responsible for ensuring the smooth operation of our office and providing exceptional front-desk services.You will manage office...


  • Melbourne, Victoria, Australia Better Place Australia Full time

    About Better Place AustraliaBetter Place Australia is a for-purpose organisation providing services to the community regardless of religion, age, gender, sexuality, lifestyle choice, cultural background or economic circumstances.Job OverviewWe are seeking an Administrative Support Coordinator to join our expanding team. This role will be based at our Croydon...


  • Melbourne, Victoria, Australia elle belle recruitment Full time

    About the CompanyElle Belle Recruitment is proud to partner with a leading HVAC industry player that is rapidly expanding its operations. This dynamic company is known for its exceptional service and commitment to excellence, making it an ideal workplace for professionals who share these values.About the RoleWe are seeking a highly skilled and organized...


  • Melbourne, Victoria, Australia Arborcraft tree services PTY LTD Full time

    Job DescriptionAt Arborcraft tree services PTY LTD, we are seeking an experienced Administration Support Coordinator to join our team. This role is ideal for a highly organized and detail-oriented individual who is looking to take their career to the next level.Company Overview:We are a well-established company with a strong reputation in the industry. Our...


  • Melbourne, Victoria, Australia Omini Recruit Full time

    Administrative Support RoleWe are seeking an organised and efficient administrative support coordinator to join our team at Omini Recruit in Truganina. This role involves providing administrative support to our warehouse operations team, ensuring the smooth day-to-day functioning of the office.Key Responsibilities:Managing paperwork and documentationLiaising...


  • Melbourne, Victoria, Australia Michael Page Full time

    The Michael Page team is looking for an exceptional Administrative Support Coordinator to join their dynamic team. This role offers a unique opportunity to work with a leading organization in the Not-for-Profit sector.About Our ClientOur client is a renowned Not-for-Profit organization dedicated to reducing food waste and fighting hunger. With a strong...


  • Melbourne, Victoria, Australia Williams Lea Australia Pty Limited Full time

    **Job Summary:**We are seeking a highly skilled Administrative Support Coordinator to join our team at Williams Lea Australia Pty Limited.The successful candidate will provide exceptional clerical office support, including general administrative tasks, hospitality services, and mail management functions. This role is ideal for an individual who is proactive,...


  • Melbourne, Victoria, Australia Team Global Express Full time

    Job DescriptionWe are seeking an experienced and detail-oriented Administrative Support Coordinator to join our team at Team Global Express.This is a full-time, permanent opportunity based in Melbourne CBD.About the RoleThe successful candidate will be responsible for providing administrative support to our team, ensuring smooth daily operations and...


  • Melbourne, Victoria, Australia Colliers Full time

    Job OverviewThis role offers an exciting opportunity to utilise your administration skills and high attention to detail in a fast-paced and supportive environment.Key Responsibilities:Coordinate the collation of reports, submissions, and other documentation with agents.Assist in the production of marketing materials.Update company databases and upload...


  • South Melbourne, Victoria, Australia Cloudtech Group Full time

    Job DescriptionThe Cloudtech Group is seeking an Administrative Support Coordinator to facilitate the smooth running of our office. This role plays a vital part in ensuring the success of our team.We are offering a competitive salary range of $60,000 - $80,000 per annum, commensurate with experience.Company OverviewAs an integral member of our administration...


  • Melbourne, Victoria, Australia Fuse Recruitment Full time

    **Job Title:** Administrative Support CoordinatorWe are seeking a highly skilled Data Entry Operator to join our team at Fuse Recruitment. As an experienced administrative professional, you will play a vital role in supporting our operations teams with daily tasks and responsibilities.About the Role:This is a contract position initially for 3 months, with...


  • Melbourne, Victoria, Australia Aspect Personnel Full time

    We're partnering with a prominent Eastern Suburbs civil construction company to find an exceptional Senior Administrative Support Coordinator. This pivotal role involves providing high-level administrative support to senior management, ensuring seamless operations and fostering a productive work environment.Key Responsibilities:Manage executives' schedules,...


  • Melbourne, Victoria, Australia Barry Nilsson Full time

    About the RoleAt Barry Nilsson, we're seeking an enthusiastic and well-organised individual to join our team as a Receptionist & Administration Assistant. This role offers an excellent opportunity for someone to provide exceptional administrative support to our team of lawyers and contribute to the firm's success.Key ResponsibilitiesWe're looking for someone...


  • Melbourne, Victoria, Australia Arborcraft tree services PTY LTD Full time

    About Arborcraft Tree Services PTY LTDWe are a well-established SME in Melbourne, specialising in large-scale commercial works.Job Title: Administration AssistantThe successful candidate will provide administrative support to our management team, coordinating all incoming and outgoing communications for the business. This includes receiving telephone calls,...