Executive Assistant

3 days ago


Glen Iris, Victoria, Australia Keegan Adams Full time
Personal Assistant / Office Manager

We are seeking an experienced and highly skilled Personal Assistant / Office Manager to play a vital role in the smooth running of our boutique, privately run investment firm, Keegan Adams.

In this highly varied and dynamic role, you will become a trusted and highly valued 'right hand' to support the Managing Director across both professional and personal tasks, going beyond the typical assistant role.

Key Responsibilities:

  • Management of the day-to-day running of the office, ensuring seamless operations and high levels of productivity.
  • Diary and email management for the Managing Director, handling both professional and personal matters with discretion and confidentiality.
  • Expense and invoice tracking, maintaining accurate records and ensuring timely payments.
  • Administration and record keeping on an Investment portfolio, including several commercial real estate properties, requiring strong analytical and problem-solving skills.
  • Liaising with external partners, such as Accountants, Lawyers, Investment Advisors, and Property Managers, to ensure effective communication and collaboration.
  • Providing support to the Managing Director with ad hoc personal matters, demonstrating a high level of maturity, discretion, and confidentiality.

Requirements:

  • 10+ years' office support experience, including specific experience as a PA / EA supporting busy executives with both professional and personal matters.
  • Exceptional organisational skills, with the confident ability to juggle multiple priorities and deadlines, ensuring timely completion of tasks.
  • A mature attitude with a high degree of confidentiality and discretion, handling sensitive information with care.
  • A problem solver with a flexible mentality, able to adapt to changing circumstances and priorities.
  • Strong work ethic with a sense of loyalty, seeking a stable career with opportunities for growth and development.

Consultant

Hannah Sykes

Recruitment Consultant


Profession: Business Support

Company: Keegan Adams


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