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Executive Assistant

2 months ago

Glen Iris, Victoria, Australia Keegan Adams Full time
Personal Assistant / Office Manager

We are seeking an experienced and highly skilled Personal Assistant / Office Manager to play a vital role in the smooth running of our boutique, privately run investment firm.

In this highly varied and dynamic role, you will become a trusted and highly valued 'right hand' to support the Managing Director across both professional and personal tasks, going beyond the typical assistant role.

Key Responsibilities:

  • Management of the day-to-day running of the office, ensuring seamless operations and high levels of productivity.
  • Diary and email management for the Managing Director, handling both professional and personal matters with discretion and confidentiality.
  • Expense and invoice tracking, maintaining accurate records and ensuring timely payments.
  • Administration and record keeping on an Investment portfolio, including several commercial real estate properties, requiring attention to detail and organizational skills.
  • Liaising with external partners, such as Accountants, Lawyers, Investment Advisors, and Property Managers, to ensure effective communication and collaboration.
  • Providing support to the Managing Director with ad hoc personal matters, demonstrating a mature and flexible attitude.

Requirements:

  • 10+ years' office support experience, including specific experience as a PA / EA supporting busy executives with both professional and personal matters.
  • Exceptional organizational skills, with the confident ability to juggle multiple priorities and deadlines.
  • A mature attitude with high degrees of confidentiality and discretion.
  • A problem solver with a flexible mentality, where no task is 'too big or too small'.
  • Strong work ethic with a sense of loyalty, seeking a stable career.

If you believe you meet the above criteria, please send your CV via the APPLY link. We treat all applicants in the strictest confidence.