Office Operations Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $72,253 - $84,118
Education Support Assistant

About the Role:

This role performs tasks under the supervision and direction of a teacher. The assistant will support students, teachers, and staff in various administrative and educational tasks.

  • Key Responsibilities:
  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
  • Maintain and update office records, enrolment data, diary records, and basic written records.
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Coordinate the delivery of administrative services within the school.
  • In consultation with the principal, determine and manage work priorities within the school office.
  • Develop and implement strategies to ensure effective administration procedures.
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures.
  • Manage client reception and office operations.
  • Liaise with school staff in regard to support requirements.
  • Coordinate staff timetabling.
  • Undertakes VASS and/or VET administration support.
  • Supports the first aid facilities and assists in delivering first aid to students.

Essential Skills and Qualifications:

Individuals with aptitude, experience and/or qualifications to fulfill specific requirements of the position.

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