Operations Coordinator

6 days ago

Melbourne, Victoria, Australia beBeeAdmin Full time $60,000 - $80,000

About the Role

We are seeking a highly skilled Administrative Coordinator to join our team in Melbourne. As a key member of our operational staff, you will play a vital role in ensuring the smooth functioning of our office.

The successful candidate will have extensive experience in administrative coordination, financial procedures, team support, and client communications. You will be responsible for overseeing daily administrative operations, managing communication between field crews, clients, suppliers, and management, and handling enquiries with professionalism and timeliness.

Key Responsibilities:

  • Oversee and manage daily administrative operations of the office
  • Coordinate communication between field crews, clients, suppliers, and management
  • Manage telephone, email, and in-person enquiries
  • Handle scheduling and logistical support for projects, deliveries, and site communications
  • Maintain and organize documentation, including quotes, invoices, permits, and job-site records
  • Assist in financial administration, invoice generation, expense tracking, and basic bookkeeping
  • Support HR-related tasks, such as onboarding new staff, timesheet collection, and leave management

Requirements:

  • Min 1 year of experience as an Office Manager or Administrative Coordinator
  • Strong organisational skills with the ability to multitask and prioritise in a dynamic environment
  • Excellent communication skills both verbal and written
  • Proficiency in Microsoft Office Suite, email systems, and basic bookkeeping/accounting software
  • Good understanding of financial processes and ability to assist with invoicing and expenses
  • Familiarity with construction project workflows and documentation is an advantage

What We Offer:

  • A supportive and efficient team culture
  • Opportunities for professional growth and development

Apply Now:

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