Office Coordinator

2 days ago

Melbourne, Victoria, Australia Multicultural Consulting Services Full time $60,000 - $90,000 per year

Are you a natural organiser who enjoys keeping things running smoothly? We're looking for an
Office Coordinator
to join a leading infrastructure services organisation that supports major projects across Australia. This is a
full-time, permanent role
based in the heart of Melbourne City, offering variety, responsibility, and the chance to be part of a collaborative, professional team.

What You'll Be Doing
As the Office Coordinator, you'll be the go-to person for ensuring day-to-day operations run seamlessly. Your responsibilities will include:

  • Onboarding & Inductions - welcoming new starters, coordinating IT, access passes, starter kits, and conducting office inductions.
  • Purchasing & Budget Management - raising purchase orders, tracking invoices, and managing budgets for office supplies, catering, and events.
  • Office & Facilities Support - maintaining supplies, liaising with cleaners and contractors, coordinating maintenance, and ensuring a safe, tidy office.
  • Health & Safety - supporting first aid and fire warden training, visitor sign-ins, and keeping safety signage up to date.
  • Executive & Meeting Support - coordinating meetings, assisting executives with expenses, and ensuring meeting rooms are equipped and ready.
  • Travel & Events - organising corporate travel and supporting office events such as birthdays and Christmas celebrations.
  • General Administration - managing reception calls, email inboxes, incoming mail, and maintaining IT/asset records.

About you
To Succeed In This Role, You'll Need To Be

  • Highly organised and able to juggle multiple priorities.
  • Confident with systems (Microsoft Office, Concur, or similar expense tools).
  • Comfortable dealing with suppliers, contractors, and internal teams.
  • Professional, approachable, and able to represent the business positively.

What's on offer

  • Join a stable, growing company in the infrastructure sector.
  • Full-time role located in Melbourne City.
  • A supportive and collaborative team culture.
  • Opportunities to take ownership of office operations and event coordination.
  • A varied and fast-paced role where no two days are the same.

If you're interested in this role, simply send your resume to , and our team will get in touch with you soon

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