Office Operations Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeBusinessOperations Full time $90,000 - $100,000
Job Title: Business Operations Manager

As a key member of our team, you will play a crucial role in the success of our operations. Your primary responsibility will be to develop and implement business policies and procedures that align with our organizational objectives.

Key Responsibilities:

  • Develop and implement business policies and procedures that align with organizational objectives.
  • Monitor staff adherence to HR policies such as time attendance, absence recording, and vacation planning, liaising with internal management and Group HR as required.
  • Coordinate day-to-day office operations including scheduling, bookings, and business travel arrangements.
  • Welcome visitors, organize meeting venues, and ensure all necessary arrangements are made.
  • Manage office supplies inventory and procurement to support daily operations.
  • Execute administrative tasks within HR, Finance, Procurement, PR, and IT functions.
  • Contribute to the development and maintenance of local HR policies and procedures.
  • Ensure compliance with procurement processes as guided by the organization.
  • Address facility-related inquiries and activities to maintain a safe and secure working environment.
  • Collaborate with external providers to ensure compliance with health and safety regulations.
  • Design and maintain archives and filing systems, ensuring compliance with relevant regulations and accessibility for colleagues.
  • Establish and monitor record-keeping procedures to maintain data security, integrity, and confidentiality.

Qualifications and Experience:

  • Bachelor's degree in a business-related field.
  • Minimum of 5 years experience in a similar business operations role.
  • Proficiency in MS Excel, Word, and PowerPoint.
  • Exceptional written and verbal communication skills.
  • Strong knowledge of HR practices and procedures.
  • Detail-oriented, organized, and able to prioritize tasks effectively.
  • Ability to work independently in a fast-paced environment.
  • Strong problem-solving skills and a sense of urgency.
  • Ability to build trust and effective relationships with internal and external stakeholders.

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