Project Documentation Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeDocumentController Full time $80,000 - $100,000

Document management is a critical function in any project. As a Document Controller, you will play a key role in ensuring the smooth operation of our projects by managing and maintaining accurate and up-to-date documentation.

Key responsibilities include:

  • Preparation of specific documents, including internal and external design and vendor documents, project correspondence, and control and delivery.
  • Receiving, recording, distributing, and filing all technical documentation, primarily incoming and outgoing contractual documents such as services briefs, drawings, reports, schedules, registers, specifications, transmittals, presentations, and their associated forms of transmission.
  • Coordinating with and supporting the project, quality, technical, and administration teams for timely and effective document management.
  • Managing an electronic document management scheme of directory and file structures for storage, retrieval, submissions, and project searches.
  • Ensuring consistency with the corporate records system requirements, liaising with external contractors, clients, and suppliers to ensure submissions are consistent and compliant with project and management systems.
  • Managing and maintaining all documents and drawings through document management systems.

The ideal candidate will have proven experience as a Document Controller with strong knowledge of document control processes and systems. They should also possess experience with the completions lifecycle and project quality controls. Tertiary qualifications within engineering or a similar discipline are highly desirable, as well as an understanding of cross-discipline engineering documents and approval processes within project teams. Familiarity with project procedures and working knowledge of document control systems, including TeamBinder and other similar systems (e.g., Aconex), is essential. The ability to communicate articulately both verbally and orally is also crucial.

We offer a collaborative culture, flexible working patterns, and opportunities for professional development. Our Equality, Diversity, and Inclusion committee works hard to provide an inclusive and welcoming environment for all employees. We are committed to complying with local legislation and making employment decisions based on merit.

What we're looking for:

  • Proven experience as a Document Controller with strong knowledge of document control processes and systems.
  • Experience with the completions lifecycle and project quality controls.
  • Tertiary qualifications within engineering or a similar discipline.
  • Understanding of cross-discipline engineering documents and approval processes within project teams.
  • Familiarity with project procedures.
  • Working knowledge of document control systems, including TeamBinder and other similar systems (e.g., Aconex).
  • Ability to communicate articulately both verbally and orally.

Benefits:

  • Collaborative culture.
  • Flexible working patterns.
  • Opportunities for professional development.

Equal Opportunities Employer:

  • We comply with local legislation.
  • Employment decisions are made based on merit.

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