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Medical Events Coordinator

3 weeks ago

Sydney, New South Wales, Australia beBeeEventManagement Full time $80,000 - $120,000
Job Opportunity

Are you looking for a role that involves organizing and executing educational events? We have an exciting opportunity for a Medical Event Coordinator who will be responsible for managing event logistics, travel bookings, compliance processes, and relationships with internal teams and external partners.

This hands-on role requires strong organizational skills, the ability to manage multiple priorities, and excellent relationship-building and communication skills. You will also need to be proficient in using systems like CVENT, Concur, and Medispend.

Responsibilities

  • Plan and coordinate medical education events in Australia and New Zealand, from local workshops to inter-regional programs.

  • Manage registrations, promotional materials, websites, and event reporting.

  • Act as the main contact for venues, travel providers, catering, AV, and other vendors.

You will handle all participant travel bookings in line with company policy and ensure smooth delivery of all on-site event activities. You will also prepare and manage event documentation to meet global compliance standards and maintain accurate records in compliance systems.

Requirements

  • Proven experience in event coordination, preferably in healthcare or regulated industries.

  • Strong organizational skills with an ability to manage multiple priorities and meet deadlines.

  • Excellent relationship-building and communication skills.

  • Proficiency in using systems like CVENT, Concur, and Medispend.

  • Qualification in business administration or event management is ideal.

As a Medical Event Coordinator, you can expect to travel approximately 20% of the time to support the planning and execution of events on-site. We are committed to diversity and inclusion and welcome applications from qualified candidates.