Executive Secretary

5 days ago

Melbourne, Victoria, Australia Hall & Wilcox Full time
About the Role

We are seeking a highly motivated and experienced Executive Secretary to join our team at Hall & Wilcox in Melbourne. This role will provide administrative support to our Chairman, Andrew Fairley AM, with his various activities and external responsibilities.

This is an excellent opportunity for current law students nearing the end of their degree to gain beneficial exposure to the operations of a leading Australian law firm.

Key Responsibilities
  • Assist Andrew across his roles and responsibilities, including complex matters, corporate Boards, directorships, and philanthropic involvements.
  • Manage his diary, monitor and respond to emails, organise meetings and events, coordinate travel arrangements, draft and prepare emails and legal documents.
  • Handle telephone calls, liaise with clients, perform accounts work, including preparing bills, entering time, reconciling receipts and expenses.
  • Support the Consul General for Finland in Victoria with responding to phone and email enquiries, booking appointments, and typing certificates.
Skills and Experience
  • Prior experience in administration, preferably in a law firm or as an Executive Secretary.
  • Excellent interpersonal and communication skills, proactive, reliable, punctual, and flexible.
  • Detailed organisational skills, able to demonstrate initiative, fast and accurate typing, proficiency in Microsoft Office, and strong attention to detail.
Benefits

We offer a permanent part-time role (three days a week) with flexible arrangements, learning and career development programs, flexible leave options, paid parental leave, free daily breakfast, office drinks, and social events.

As a member of our team, you will be part of a warm, welcoming, progressive, inclusive, and supportive culture, underpinned by our enduring values - Hallmarks. You will also have access to great clients and opportunities for growth and development.

We strive to create a workplace that actively seeks to include, welcome, and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds, age, abilities, sexual orientation, and gender identities.

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