Project Coordinator

2 months ago

Saint Leonards, Victoria, Australia TOMRA Full time
Job Overview

As a key member of the TOMRA team, the successful candidate will be responsible for delivering multiple, short-term projects with a focus on site delivery. This role will require strong project management skills, excellent stakeholder engagement, and the ability to work collaboratively with internal and external teams.

Key Responsibilities
  • Undertake site audits to confirm buildability of leads and opportunities identified by the Sales Team.
  • Compile site packs post-audit to assist the Sales Team in securing leads and to be utilized for site installation.
  • Provide project management oversight for each site, from inception to delivery.
  • Drive the wider project team, building and maintaining effective working relationships with technical professionals, project team members, and stakeholders.
  • Engage contractors for installation works, obtain quotes, finalize the scope of works, and manage the construction program during the build, including defect management.
  • Provide timely and accurate information and status updates to all key stakeholders, both internal and external.
  • Build strong relationships with key stakeholders.
  • Ensure compliance with planning pathways or meeting criteria where exempt, or otherwise obtain planning and building approvals required.
  • Participate in budget development and viability assessments.
  • Report to external stakeholders, keeping them well-informed and reassured.
  • Manage the cost, schedule, resourcing, subcontractor deliverables, and technical performance of programs.
  • Obtain site induction information required from contractors with a reduced impact on the program.
  • Supervise and coordinate work performed by external contractors to ensure they are working safely, efficiently, and to a high standard.
  • Adept a pragmatic approach and high-level project management skills to manage multiple projects at different milestones at any one time.
  • Identify risks and issues and problem-solve to maintain project programs and accelerate programs where required.
  • Carry out all necessary administration, coordination, and process functions in accordance with company guidelines and procedures, including implementing new processes where gaps are identified.
  • Investigate alternative measures and/or make recommendations to resolve site constraints.
  • Manage time effectively between travel requirements and desktop activities.
  • Timely site close-outs upon completion of installations, including completion photos, as-built documentation, defects, and certifications.
Requirements
  • Qualifications in Building and Construction and/or Project Management.
  • Minimum 2 years hands-on experience in a Project Management role.
  • A valid Australian driver's license and access to a vehicle.
  • Experience with internal and external stakeholder management and excellent interpersonal skills conducive to building effective relationships.
  • Experience confidently managing a variety of trades.
  • Experience with or similar PM tool desirable.
  • Experience with iAuditor/Safety Culture desirable.
  • Experience with CAD or similar desirable.

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