High-Performance Administrative Coordinator
4 weeks ago
About Hapana
Revolutionising the Fitness Industry
Hapana is a software solution that empowers gyms, fitness studios, and franchises to unlock growth and efficiency. Our platform uses automated lead nurturing, captivating member experiences, multi-layered reporting, and advanced day-to-day operational controls to drive business success. With a strong focus on innovation and teamwork, we're committed to fostering growth for our teams and clients.
Job Summary
We're seeking a highly organised Executive Support and Event Coordinator to provide comprehensive support to our CEO and manage office and event operations. The ideal candidate will be proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Main Responsibilities
- Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and document preparation.
- Organise and prioritise incoming information, ensuring executives are aware of critical tasks and deadlines.
- Coordinate and prepare materials for meetings, including agenda development and minute-taking.
- Coordinate and book flights, accommodation, and transportation for employees globally in accordance with company travel policies.
- Handle confidential and sensitive information with discretion.
- Assist with special projects and initiatives as directed by the CEO.
- Oversee day-to-day office operations, ensuring a well-maintained and running smoothly.
- Coordinate office events, team building activities, trade shows, networking events, and annual client conferences.
Requirements
- Proven experience as an Executive Assistant or Event Coordinator, or a combination of the two.
- Exceptional organisational skills and attention to detail.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities with a high degree of professionalism.
- Proficient in Microsoft Office Suite and calendar management tools like Google Workspace or Outlook.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Trustworthy with the ability to handle confidential and sensitive information.
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