Chief of Staff to the CEO

7 days ago

Melbourne, Victoria, Australia ClearCompany Full time

An exceptional opportunity has arisen to become part of a rapidly expanding entrepreneurial enterprise.

About the Company:

ClearCompany is an innovative Australian enterprise that has consistently achieved impressive growth year after year, with projections indicating even greater expansion ahead. As a market leader in Australia, the organization recognizes the necessity for a seasoned Chief of Staff or Senior Executive Assistant to collaborate closely with the CEO and the various business functions they oversee.

This role is unique and is best suited for individuals who thrive in a dynamic start-up atmosphere where established processes may be limited. If you seek a diverse and engaging position where each day presents new challenges and possess the requisite skills outlined in this description, this may be the opportunity you have been looking for.

About the Role:

Working alongside the CEO of a flourishing Australian-owned business, this position encompasses the responsibilities of a Senior Executive Assistant and Chief of Staff. It is ideal for someone who embraces the challenges inherent in a start-up environment and is willing to contribute to tasks and projects that may extend beyond the traditional job description.

Your role will involve strategizing, implementing processes, championing projects, and serving as the right-hand person to this entrepreneurial leader.

If you are eager for a new challenge that allows you to make a significant impact within a growing organization, where no two days are alike, this could be the role for you.

Your Responsibilities:

In this exciting newly established position, your goal will not merely be to alleviate the CEO's workload but to enhance the effectiveness of their execution. You will be accountable for several key tasks, including:

  • Comprehensive management of diaries, emails, and travel arrangements
  • Preparation of board reports, distribution of meeting minutes, and follow-up on action items
  • Drafting and formatting highly confidential documents on behalf of the Managing Director
  • Organization of internal functions and corporate events
  • Engaging with key internal and external stakeholders and communicating business strategies across the organization
  • Assisting in the preparation of legal documents
  • Providing leadership and support to the Sales Team, including email review, organizing sponsorship agreements, and managing proprietary CRM software
  • Preparation and maintenance of monthly/quarterly sales commission records
  • Ad hoc project support as needed
Skills and Experience:

As a candidate with experience as a Senior Executive Assistant or Chief of Staff, you will bring:

  • Proficiency in the Microsoft Office Suite
  • Ability to prioritize effectively and anticipate needs
  • Strong written and verbal communication skills
  • A collaborative team-oriented mindset
  • High attention to detail
  • Excellent planning and organizational abilities, coupled with flexibility
  • Outstanding time management skills
  • Strong organizational skills with the capacity to prioritize tasks efficiently

For further information, please follow the appropriate channels.

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