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Executive Assistant

2 months ago

Melbourne, Victoria, Australia Sharp & Carter Full time

About the Company:

Sharp & Carter is a dynamic and entrepreneurial business that is experiencing rapid growth across the globe. As a market leader in Australia, we are seeking an experienced Chief of Staff or Senior Executive Assistant to work alongside our CEO and the business functions they lead.

About the Role:

This is a unique position that will suit someone who enjoys working in a start-up environment where there is not a lot of established processes and procedures in place. As a Senior Executive Assistant & Chief of Staff, you will be responsible for strategizing, implementing processes and procedures, championing projects, and being the right-hand person for our entrepreneurial Executive.

Your Responsibilities:

  • Extensive diary, email, and travel management for the CEO
  • Preparation of board reports, distributing meeting minutes, and following up action items
  • Writing and formatting highly confidential documents on behalf of the Managing Director
  • Organisation of internal functions and corporate events
  • Liaising with key internal and external stakeholders and communicating business strategies to the wider business
  • Assisting with the preparation of legal documents
  • Provide leadership and support to the Sales Team, including email review, organisation, and preparation of sponsorship agreements, administration of proprietary CRM software
  • Preparation and record keeping of monthly/quarterly sales commissions
  • Ad hoc project support

Requirements:

  • Technically proficient with the Microsoft Office Suite
  • Ability to prioritise and stay one step ahead
  • Strong communication skills both written and verbal
  • Overall great team player
  • High degree of attention to detail
  • Excellent planning and organisation skills while being extremely flexible
  • Excellent time management skills
  • Highly organised and able to prioritise tasks effectively