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Executive Assistant to the CEO

2 months ago

Melbourne, Victoria, Australia ClearCompany Full time
About the Company

ClearCompany is a dynamic and innovative business that is experiencing rapid growth. As a market leader in Australia, we are seeking an experienced Chief of Staff or Senior Executive Assistant to work closely with our CEO and business functions.

About the Role

This is a unique opportunity for a highly skilled and motivated individual to join our team as a Senior Executive Assistant & Chief of Staff. As the right-hand person to our CEO, you will be responsible for strategizing, implementing processes and procedures, championing projects, and providing leadership and support to our Sales Team.

Key Responsibilities
  • Manage the CEO's diary, email, and travel arrangements
  • Prepare board reports, distribute meeting minutes, and follow up on action items
  • Write and format highly confidential documents on behalf of the Managing Director
  • Organize internal functions and corporate events
  • Liaise with key internal and external stakeholders and communicate business strategies to the wider business
  • Assist with the preparation of legal documents
  • Provide leadership and support to the Sales Team, including email review, organization, and preparation of sponsorship agreements, administration of proprietary CRM software, and preparation and record-keeping of monthly/quarterly sales commissions
  • Support ad-hoc projects as required
Requirements
  • Proven experience as a Senior Executive Assistant or Chief of Staff
  • Technical proficiency with the Microsoft Office Suite
  • Ability to prioritize and stay one step ahead
  • Strong communication skills, both written and verbal
  • High degree of attention to detail
  • Excellent planning and organization skills, with a high level of flexibility
  • Excellent time management skills
  • Highly organized and able to prioritize tasks effectively