Chief of Staff to the CEO

1 week ago

Melbourne, Victoria, Australia ClearCompany Full time

An exceptional opportunity awaits to become part of a rapidly expanding entrepreneurial venture.

About the Client:

Our client is an innovative Australian start-up that has consistently achieved impressive growth year after year, with projections indicating even greater expansion ahead. As they solidify their position as a market leader across Australia, they recognize the necessity for a seasoned Chief of Staff or Senior Executive Assistant to collaborate closely with the CEO and the various business functions they oversee.

This role is distinct and tailored for individuals who thrive in a start-up atmosphere characterized by limited established processes and procedures. If you seek a diverse and dynamic position where each day presents new challenges and possess the requisite skills outlined in the job specifications, this could be the opportunity you have been anticipating.

About the Role:

Working alongside the CEO of a flourishing Australian-owned enterprise, this Senior Executive Assistant & Chief of Staff position is ideal for someone who embraces the challenges associated with a start-up environment and is willing to engage in tasks and projects that may extend beyond the traditional job description.

Your responsibilities will encompass strategizing, implementing processes and procedures, championing projects, and serving as the right-hand person to this entrepreneurial Executive.

If you are in search of a new challenge that enables you to make a significant impact on a growing business, where each day is unique, then this could be the role you have been looking for.

Your Responsibilities:

In this exciting newly established position, your goal will not merely be to alleviate the CEO's workload but to enhance the effectiveness of their execution. Consequently, you will be accountable for several key tasks, including:

  • Comprehensive management of diary, email, and travel arrangements
  • Preparation of board reports, distribution of meeting minutes, and follow-up on action items
  • Drafting and formatting highly confidential documents on behalf of the Managing Director
  • Organization of internal functions and corporate events
  • Engaging with key internal and external stakeholders and communicating business strategies across the organization
  • Assisting in the preparation of legal documents
  • Providing leadership and support to the Sales Team, including email review, organizing and preparing sponsorship agreements, and managing proprietary CRM software
  • Preparation and record-keeping of monthly/quarterly sales commissions
  • Ad hoc project support as required
Skills and Experience:

With experience as a Senior Executive Assistant or Chief of Staff, you bring:

  • Proficiency in the Microsoft Office Suite
  • The ability to prioritize effectively and stay ahead of tasks
  • Strong written and verbal communication skills
  • A collaborative team player mentality
  • A high degree of attention to detail
  • Excellent planning and organizational skills, coupled with flexibility
  • Outstanding time management capabilities
  • Strong organizational skills with the ability to prioritize tasks efficiently

This role offers a unique chance to contribute significantly to a dynamic and growing business.

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