Property Portfolio Manager

7 days ago

Melbourne, Victoria, Australia beBeeAdministration Full time $180,000 - $230,000
Lease Administration Professional

This role is a key position that can be offered as either a 12-month fixed-term contract or a full-time permanent position, depending on your career goals and preferences.

About the Role:
  • Maintain and update tenancy data, critical dates, and lease records in a property management system to ensure accuracy and compliance with data protocols.
  • Create and adapt Excel spreadsheets to support tracking, reporting, and data analysis across a property portfolio.
  • Deliver regular and regulatory reporting on lease documentation, expiries, and outstanding matters to meet compliance requirements.
  • Act as the primary contact for lease administration queries, manage shared inboxes, and provide general administrative and landlord communication support.
  • Manage the full lease administration lifecycle, including documentation, execution, renewals, compliance tracking, and coordination with legal and facilities teams.
  • Oversee rent and outgoing payments, review reconciliations, support maintenance and capital works, and manage inspections, insurance claims, and make-good provisions.

As a Lease Administration Professional, you will be responsible for the end-to-end management of lease documentation and data across a property portfolio and for providing administrative support to the Property team as part of the broader centralised property service.

The successful candidate will have a property qualification, minimum 2+ years' experience in lease administration within retail, industrial or office sectors, strong Excel and property management system skills (Prolease/MRI preferred), high attention to detail and commitment to quality, excellent planning, organisational and communication skills.

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