Facilities Coordinator
6 days ago
Empower Your Career with JLL
JLL is a global leader in real estate and investment management, and we're seeking a skilled Facilities Coordinator to join our team. As a key member of our facilities team, you'll be responsible for delivering exceptional reception and facilities coordination services to our clients.
Key Responsibilities:
- Provide administrative support to clients and the facilities team, including processing invoices and managing meeting rooms.
- Build and maintain effective relationships with clients and stakeholders across multiple levels of the organization.
- Ensure visitor sign-in and sign-out procedures are followed, and issue visitor badges as needed.
- Book and manage meeting rooms, order catering, and arrange room set-ups and pack-downs.
- Maintain a clean and organized workspace, ensuring rooms are stocked with necessary supplies and equipment.
- Provide tea and coffee services for client meetings, including coffee runs as required.
- Manage car parking for visitors, if needed, and ensure records are up-to-date.
- Liaise with cleaners to address staff needs and maintain a clean and tidy workspace.
- Book travel arrangements for the agency, as needed.
- Ensure audio-visual services are in place and functioning properly for meetings and events.
- Fulfill ad-hoc requests promptly and efficiently to support the facilities team or clients.
- Induct and manage contractors on site, ensuring they meet required standards.
Requirements:
- A motivated self-starter with a proven track record of delivering best practice and quality to clients.
- Experience in reception, facilities, property management, or a related field is preferred.
- Ability to present a professional and friendly corporate image to clients.
- Strong communication and interpersonal skills, with the ability to interact well within a team.
- Ability to learn new systems quickly and work with minimal supervision.
- Confident interaction with all levels of the organization, from CEO to cleaning contractors.
About JLL:
JLL is a global leader in real estate and investment management, committed to empowering our people to shape a brighter way forward. We're a diverse and inclusive organization, dedicated to equal opportunity and supporting the needs of our diverse workforce.
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