Facilities Coordinator

6 days ago


North Sydney Council, Australia JLL Full time

Empower Your Career with JLL

JLL is a global leader in real estate and investment management, and we're seeking a skilled Facilities Coordinator to join our team. As a key member of our facilities team, you'll be responsible for delivering exceptional reception and facilities coordination services to our clients.

Key Responsibilities:

  • Provide administrative support to clients and the facilities team, including processing invoices and managing meeting rooms.
  • Build and maintain effective relationships with clients and stakeholders across multiple levels of the organization.
  • Ensure visitor sign-in and sign-out procedures are followed, and issue visitor badges as needed.
  • Book and manage meeting rooms, order catering, and arrange room set-ups and pack-downs.
  • Maintain a clean and organized workspace, ensuring rooms are stocked with necessary supplies and equipment.
  • Provide tea and coffee services for client meetings, including coffee runs as required.
  • Manage car parking for visitors, if needed, and ensure records are up-to-date.
  • Liaise with cleaners to address staff needs and maintain a clean and tidy workspace.
  • Book travel arrangements for the agency, as needed.
  • Ensure audio-visual services are in place and functioning properly for meetings and events.
  • Fulfill ad-hoc requests promptly and efficiently to support the facilities team or clients.
  • Induct and manage contractors on site, ensuring they meet required standards.

Requirements:

  • A motivated self-starter with a proven track record of delivering best practice and quality to clients.
  • Experience in reception, facilities, property management, or a related field is preferred.
  • Ability to present a professional and friendly corporate image to clients.
  • Strong communication and interpersonal skills, with the ability to interact well within a team.
  • Ability to learn new systems quickly and work with minimal supervision.
  • Confident interaction with all levels of the organization, from CEO to cleaning contractors.

About JLL:

JLL is a global leader in real estate and investment management, committed to empowering our people to shape a brighter way forward. We're a diverse and inclusive organization, dedicated to equal opportunity and supporting the needs of our diverse workforce.



  • North Sydney Council, Australia Invocare Full time

    InvoCare, a leader in funeral, cemetery, and cremation services, is seeking a dedicated professional to manage its facilities.The ideal candidate will have 2-3 years of experience in facilities management or a related field, with strong organizational and multitasking skills, including problem-solving skills.The role involves developing a framework for...


  • North Sydney Council, Australia Randstad Full time

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Administrator to join our team at Randstad. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our office facilities.Key ResponsibilitiesManage facility and maintenance requests in a timely and efficient manner.Liaise...


  • North Sydney Council, Australia Randstad Full time

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Administrator to join our team at Randstad. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our office facilities.Key ResponsibilitiesFacilities Management: Manage facility and maintenance requests, ensuring timely...


  • North Sydney Council, Australia Invocare Full time

    Role OverviewInvoCare, a leader in funeral, cemetery, and cremation services, is seeking a dedicated Facilities Coordinator to support the company's growth and success.The successful candidate will be responsible for establishing a framework for facilities management across InvoCare's extensive asset portfolio, working in partnership with internal and...


  • North Sydney Council, Australia JLL Full time

    JLL is shaping the future of real estate for a better world.We empower our people to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, or technology, we're committed to hiring the best and empowering them to succeed.As a Facilities Coordinator, you'll work with our...


  • North Sydney, Australia Invocare Full time

    InvoCare, a leader in funeral, cemetery, and cremation services, is seeking a dedicated **Facilities Coordinator **to join our team. InvoCare is the leading provider in the funeral, cemetery, and crematoria industry across Australia, New Zealand, and Singapore. We are dedicated to honouring, celebrating, and memorialising loved ones with the highest level...


  • North Sydney, Australia Invocare Full time

    InvoCare, a leader in funeral, cemetery, and cremation services, is seeking a dedicated Facilities Coordinator to join our team. InvoCare is the leading provider in the funeral, cemetery, and crematoria industry across Australia, New Zealand, and Singapore. We are dedicated to honouring, celebrating, and memorialising loved ones with the highest level of...


  • North Lakes, Queensland, Australia Auto & General Full time

    About the RoleThis is an exciting opportunity to join Auto & General as a Facilities Coordinator, supporting the company's growth and success. As a key member of the facilities team, you will play a vital role in ensuring the smooth operation of our offices and facilities.Key ResponsibilitiesManage and coordinate facilities-related tasks, including...


  • North Lakes, Queensland, Australia Auto & General Full time

    About the RoleThis is an exciting opportunity to join Auto & General as a Facilities Coordinator, supporting the company's growth and success. As a key member of the facilities team, you will play a crucial role in ensuring the smooth operation of our offices, maintaining a safe and healthy work environment, and providing exceptional service to our employees...


  • North Lakes, Queensland, Australia Auto & General Full time

    About the RoleThis is an exciting opportunity to join Auto & General as a Facilities Coordinator, supporting the company's growth and success. As a key member of the facilities team, you will play a vital role in ensuring the smooth operation of our offices and facilities.Key ResponsibilitiesManage and coordinate facilities-related tasks, including...


  • North Ryde, New South Wales, Australia CBRE Full time

    About the RoleWe are seeking a highly skilled and motivated Facilities Coordinator to join our team. As a key member of our Facilities Management team, you will be responsible for providing high-level support to our facilities management services for several property assets.Key Responsibilities:Assist the Facilities Management team with day-to-day operations...


  • North Lakes, Queensland, Australia Auto & General Full time

    About the RoleThis is an exciting opportunity to join Auto & General as a Facilities Coordinator, supporting the company's growth and success. As a key member of the facilities team, you will play a vital role in ensuring the smooth operation of our offices and facilities.Key ResponsibilitiesManage and coordinate facilities-related tasks, including...


  • North Ryde, Australia CBRE Full time

    **Facilities Coordinator** **Job ID** - 186678**Posted** - 30-Sep-2024**Service line** - Advisory Segment**Role type** - Full-time**Areas of Interest** Administrative, Building Management, Facilities Management **Location(s)** North Ryde - New South Wales - Australia, Parramatta - New South Wales - Australia **Work across a portfolio of commercial...

  • Facilities Coordinator

    2 months ago


    North Sydney Council, Australia Randstad Full time

    About RandstadRandstad is a leading provider of recruitment and HR services, dedicated to helping businesses find the best talent and supporting individuals in their career aspirations.Your New RoleAs a Facilities Administrator / Receptionist, you will be the first point of contact for visitors and clients, providing a warm and professional welcome to our...


  • North Lakes, Queensland, Australia Auto & General Full time

    About the RoleAuto & General is seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring that all day-to-day operations meet the company's expectations and that the facilities are well-maintained, efficient, and safe for staff and visitors.Key...


  • North Ryde, New South Wales, Australia CBRE Full time

    About the RoleWe are seeking a highly skilled and motivated Facilities Coordinator to join our team. As a key member of our Facilities Management team, you will be responsible for providing high-level support to our facilities management services for several property assets.Key Responsibilities:Assist the Facilities Management team with day-to-day operations...


  • North Ryde, New South Wales, Australia CBRE Full time

    About the RoleWe are seeking a highly skilled and motivated Facilities Coordinator to join our team. As a key member of our Facilities Management team, you will be responsible for providing high-level support to our facilities management services for several property assets.Key Responsibilities:Assist the Facilities Management team with day-to-day operations...

  • Facilities Coordinator

    5 months ago


    North Sydney, Australia Stanton Hillier Parker Full time

    Due to a recent promotion, we are now seeking a Facilities Coordinator to join our diverse team and report to the Head of Engineering and Operations. Based in our North Sydney office, this role will focus on administering the maintenance and facilities for each of the managed sites across our property portfolios requiring not only strong administration and...


  • North Ryde, New South Wales, Australia CBRE Full time

    About the RoleWe are seeking a highly skilled and motivated Facilities Coordinator to join our team. As a key member of our Facilities Management team, you will be responsible for providing high-level support to our facilities management services for several property assets.Key Responsibilities:Assist the Facilities Management team with day-to-day operations...


  • North Lakes, Queensland, Australia Auto & General Full time

    About the RoleThis is an exciting opportunity to join Auto & General as a Facilities Coordinator, supporting the company's growth and success. As a key member of the facilities team, you will play a vital role in ensuring the smooth operation of our offices and facilities.Key ResponsibilitiesManage and coordinate facilities-related tasks, including...