Coordinated Administrative Professional

2 weeks ago

Melbourne, Victoria, Australia beBeeOperations Full time $90,000 - $120,000

Job Title: Operations Team Coordinator

Job Description:

The ideal candidate will have a proven track record of successfully supporting senior leaders in a fast-paced environment. They will be highly organized, with excellent communication and interpersonal skills, and the ability to work independently with minimal supervision.

Key Responsibilities:

  • Provide high-level executive support to the Chief Operations Officer, including calendar management, travel arrangements, board reporting, presentations, and email management.
  • Coordinate regular operations meetings and forums across the business.
  • Manage the Operations Quality Documentation and RL Hub (SharePoint), ensuring all processes, policies, and templates are accurate, compliant, and up-to-date.
  • Own the Life@Levande resident journey documentation and ensure integration into business-as-usual practices.
  • Support project delivery, state forums, and the annual Retirement Living Council Census.
  • Oversee Melbourne office operations, including amenities, invoices, contractor liaison, and staff onboarding/offboarding.
  • Collaborate with cross-functional stakeholders to improve processes, enhance communication, and drive a high-performance culture.

About You:

You're a natural organiser and problem-solver, with an eye for detail and a calm, professional presence. You thrive in a fast-paced environment and take pride in keeping others informed, supported, and equipped to succeed.

Requirements:

  • At least 3 years' experience in high-level administration or coordination roles.
  • Strong skills in document management, executive support, and business reporting.
  • Experience maintaining SharePoint and proficiency in Microsoft Office.
  • Confidence engaging with senior stakeholders and managing confidential matters.
  • A collaborative, solutions-focused mindset.
  • Experience in retirement living, aged care, or property (desirable but not essential).

Why Choose This Role:

This is an exceptional opportunity to join a growing, values-led organisation shaping the future of retirement living in Australia. We offer flexible and hybrid working arrangements, paid parental and grandparents' leave, health and well-being support, study leave, and access to over 100,000 learning courses via Go1.

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