Administrative Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministration Full time $80,000 - $90,000

Job Overview:

We are seeking a highly skilled and motivated Administrative Coordinator to join our team on a part-time basis. As an Administrative Coordinator, you will play a key role in ensuring our patients have a positive experience during their care.

This is a part-time role - 3 days per week working shifts (Wednesday, Thursday and Fridays) with no weekend work.

About the Role:

  • Perform a broad range of administrative duties including:
  • Managing a busy reception desk and answering and redirecting calls
  • Supporting doctors and patients across our consulting suites
  • Organizing appointments and preparing admission paperwork
  • Daily and monthly reports
  • Patient billing and receipting/medicare rebate
  • Conducting follow-up requests and making reminder calls for visits
  • Maintaining accurate and effective record management systems including preparation of medical records
  • Coordinating with staff from other departments
  • Completing other clerical tasks such as data entry

Key Responsibilities:

  1. Manage a busy reception area, providing exceptional customer service to patients and visitors
  2. Assist doctors and patients with appointments, admissions, and billing
  3. Prepare and maintain accurate patient records, including medical histories and treatment plans
  4. Coordinate with staff from other departments to ensure seamless communication and collaboration

Requirements:

  • Australia Work Authority
  • 1-year administration experience, medical reception/administration desirable
  • Excellent interpersonal and communication skills
  • Highly developed organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment
  • Strong attention to detail
  • Experience in MS Office (Outlook, Word, and Excel)

Working with Us:

When you join us, you become part of our community of care. Our people are at the heart of our organization - no matter the role, every day our people make a difference to the lives of our patients and their families.

Benefits:

  • Part-time role with flexible scheduling options
  • Opportunity to work in a dynamic and supportive team environment
  • Professional development opportunities to enhance your skills and career

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