Highly Organised Office Support Specialist

3 weeks ago

Melbourne, Victoria, Australia Woods & Co Recruitment Full time

Woods & Co Recruitment is a specialist trade organisation that values integrity and dedication. Our mission is to go the extra mile in our services, making us an ideal employer for those who share our values of Unity, Truth, Energy, and Transformation.

About the Role

We are seeking a highly organised Office Administrator to join our team in Vermont. As an experienced administrator, you will be responsible for enhancing office efficiency, providing outstanding client support, and contributing to a team-oriented environment.

What's in it for You?
  • A competitive salary of $60,000–$75,000 + Super, based on experience, to ensure your hard work is rewarded.
  • The opportunity to join a strong, spirit-led team with regular social events, fostering a sense of unity and belonging.
  • The chance to expand your skill set in administration and logistics, helping you grow professionally and personally.
  • The flexibility to manage your workload effectively, making a real difference in our organisation.
About the Job

As our Office Administrator, you will:

  • Maintain consistent, proactive communication with clients, responding to enquiries, feedback, or issues in a timely manner.
  • Create, plan, and schedule new jobs, ensuring efficient resource allocation and effective coordination with internal teams.
  • Continuously monitor ongoing jobs, follow up on quotes, and update clients and teams as necessary.
  • Confirm job completion, document results, and ensure all work meets quality standards.
  • Oversee day-to-day office tasks, supporting logistics, team communication, and vendor follow-ups.
Requirements

To succeed in this role, you will need:

  • Experience with trade scheduling software, ideally SIMPRO or similar platforms.
  • A high attention to detail, ensuring accuracy in booking, data entry, and client communication.
  • Excellent communication skills, with clear verbal and written abilities to manage both internal and external customer service.
  • The ability to be a self-starter, learning new skills and adapting to changing demands.
About Us

At Woods & Co Recruitment, we strive to create a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members, and genders of the LGBTQI community and people with disability.

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