Highly Skilled Administrative Support Specialist

1 month ago

Melbourne, Victoria, Australia Hudson Full time
Executive Assistant Opportunity

We are seeking a highly skilled Executive Assistant to provide high-level support to senior executives across various Victorian State Government departments.

About the Role

This is an excellent opportunity for motivated professionals who excel in fast-paced environments and thrive under pressure. As an Executive Assistant, you will play a key role in supporting senior leadership, ensuring their schedules and operations run smoothly while contributing to the success of important public initiatives.

The successful candidate will work in an environment where every day brings new challenges and opportunities to grow.

Salary: $48 - $56 per hour + Super

Key Responsibilities

  • Calendar Management: Scheduling appointments, meetings, and events for senior executives and staff, ensuring efficient use of their time.
  • General Administration Support: Providing high-quality, accurate, timely, and professional administrative and logistical support to the executives, staff, stakeholders, and clients.
  • Travel Coordination: Managing branch finances and travel in line with allocated budgets.
  • Document Management: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
  • Communication: Managing and prioritizing emails, phone calls, and other correspondence on behalf of senior executives.
  • Meeting Support: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
  • Confidentiality: Maintaining strict confidentiality of sensitive information and handling classified materials as required.

Requirements

  • A demonstrated ability to provide high-level executive support in a fast-paced environment.
  • Strong organisational and time management skills.
  • Well-developed interpersonal, liaison, and representational skills and the ability to establish and maintain relationships.
  • Excellent written and verbal communication skills, including a strong attention to detail.
  • Proficiency in the use of office software, including Microsoft Office Suite.
  • A high degree of discretion and professionalism.
  • Knowledge of government processes and procedures (highly desirable).

Why Join Hudson?

Hudson is committed to providing exceptional opportunities for our candidates. We value our relationships with job seekers and strive to find the best fit for both our clients and candidates.

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