Administrative Support Specialist

7 days ago

Brisbane, Queensland, Australia Hamilton Locke Full time
About Us

Hamilton Locke is a dynamic and rapidly growing law firm that is revolutionizing the traditional approach to corporate and commercial legal services. We are committed to delivering exceptional service, finding creative solutions, and providing smart advice to our clients.

We have a strong presence in Australia and New Zealand, with offices in Sydney, Melbourne, Brisbane, Perth, Newcastle, and Auckland. Our clients are located across Australia, New Zealand, and internationally, and we are dedicated to providing them with the highest level of service and support.

The Role

We are seeking a highly organized and dependable Administrative Support Specialist to join our team in Brisbane. As an Administrative Support Specialist, you will play a critical role in supporting our Partners and fee earners, and will be responsible for a variety of administrative tasks.

Key Responsibilities:

  • Diary management and travel arrangements
  • Preparation of legal documents
  • Dictation
  • Hard copy and e-filing
  • Searches – Company and Title
  • Client liaison and communication
  • Email management
  • Billing and expense management
  • Maintain client and matter records and databases
  • Event management
  • Ad hoc administrative duties including printing, scanning and photocopying
  • Draft and documentation management of pitches and capability statements for partners, working closely with our Business Development team.

Requirements:

  • 2+ years' experience within a legal support role
  • Intermediate Microsoft Office Suite skills
  • Effective communicator and excellent organisational abilities
  • Driven and self-motivated, constantly striving for excellence
  • Proficient problem solver, adept at identifying and resolving challenges
  • Commitment to providing a high level of legal and administrative support to the team
  • High attention to detail and the ability to efficiently manage multiple stakeholders and priorities
  • Collaborative, and able to work effectively as part of a team
  • Australian Citizen or permanent resident
What We Offer

We offer a fun, collaborative, and high-performing team environment with regular social events, training days, and team retreats. Our competitive remuneration package includes eligibility to participate in incentive schemes with cash and equity awards. We also offer an extra week's leave, as part of our employee personal development program, and full-day birthday leave.

We are committed to providing our employees with opportunities for growth and development, and we are looking for someone who is eager to learn and take on new challenges.

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