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Administrative Support Specialist

2 months ago

Brisbane, Queensland, Australia AtkinsRéalis Full time

About the Role:

We are seeking an experienced Administrative Support Specialist to provide high-quality administration support to our Brisbane office and national team. As an integral part of our regional administration team, you will ensure all corporate compliance tasks are scheduled and completed on time.

Key Responsibilities:

  • Arrange meetings, including inviting attendees, booking rooms, catering, and preparing/circulating document packs.
  • Book external venues and handle logistics, including liaising with external suppliers.
  • Support the Executive Business Support Manager and other Administrators as required, including annual leave cover.
  • Ensure all corporate compliance tasks are scheduled and completed on time, including chasing up mandatory training and timesheets.
  • Coordinate onboarding for new starters in Brisbane and across all Australia offices, working directly with HR & IT.
  • Support with IT arrangements for new starters.
  • Help coordinate, compile, and format regular reports or documents as required.
  • Perform ad-hoc administrative duties as required.
  • Report IT or FM issues in the Brisbane office.
  • Order office stationery and PPE.
  • Support the online travel booking system as required.

Desired Skills, Experience, and Capabilities:

  • Experience in providing a high-quality and efficient administration service.
  • Team player with the ability to work autonomously.
  • Ability to communicate at all levels with a positive, proactive approach.
  • Experience of working under pressure and meeting deadlines.
  • Good knowledge of Microsoft Office suite of products (Outlook, Teams, Word, Excel, and PowerPoint).
  • Great interpersonal skills (tact, integrity, confidentiality, patience, and ability to get on well with all levels of staff, team player).