Commercial Operations Coordinator

1 week ago

Melbourne, Victoria, Australia beBeeOperations Full time $90,000 - $120,000

Job Opportunity:

We are seeking a highly organized professional to support our Investment Sales business in Victoria as an Operations Manager.

This Melbourne-based role is pivotal in supporting senior team members in delivering exceptional service to local and global clients. You will be the operational backbone of the team, ensuring seamless coordination, communication, and execution across all facets of the business.

Your Key Responsibilities:

  • Manage executive-level administration including emails, calendar, travel bookings
  • Prepare reports, presentations, and marketing collateral for property campaigns
  • Liaise with internal departments (IT, HR, Legal, Marketing) and external vendors to ensure smooth business operations
  • Manage POs, invoices, expense management and support financial forecasting/reporting
  • Ensure CPD tracking, and compliance documentation (contracts, NDAs, agency agreements)

About You:

The ideal candidate will have 3-5 years' experience in a similar role, preferably within commercial real estate or a corporate services environment. You will bring:

  • Exceptional organizational skills and the ability to juggle multiple priorities under tight deadlines
  • Strong written and verbal communication skills, with confidence to engage with senior stakeholders
  • A proactive, self-starting approach with the ability to work independently
  • High attention to detail and accuracy
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint); InDesign experience desirable
  • Financial acumen and experience managing budgets, reporting, and operational processes
  • Resilience, adaptability, and a solution-focused mindset

Career Growth Opportunities:

We offer a collaborative culture, career growth opportunities across a global commercial real estate powerhouse, and a focus on work-life balance. We encourage continuous learning and development opportunities to develop personal, professional, and technical capabilities.

Contact us:

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