Administrative Operations Coordinator

8 hours ago

Melbourne, Victoria, Australia beBeeOperational Full time $80,000 - $95,000

You will be an integral part of a dynamic support team, working closely with legal professionals to deliver exceptional administrative and operational assistance across various tasks.

Key Responsibilities:
  • Provide targeted operational support to legal teams, adapting to evolving needs and priorities.
  • Offer comprehensive administrative support including report generation, expense management, document maintenance, and data organization.
  • Contribute to the effective use of client relationship management software, record business development activities, maintain accurate contact information, project manage, and assist with client reporting.
  • Support the development of client pitches.
  • Assist in coordinating client events.
  • Set up and coordinate new clients and matters using matter planning tools.
  • Provide administrative support with matter finances, assisting with monthly billing: creating and amending billing narratives and drafting/finalising bills.
Requirements:
  • Experience in a similar role, preferably within a law firm (we welcome experience from finance, accounting, or other professional services firms).
  • A high level of proficiency and accuracy with software including Microsoft applications (Word, Outlook, PowerPoint, Excel), DocsCorp, and other document management tools.
  • The ability to draft correspondence, presentations, pitch documents, and slide packs efficiently and accurately.
  • High-level accuracy and attention to detail, with the flexibility to prioritise work independently and meet tight deadlines.
  • Ability to collaborate effectively within a team environment.
  • A unique background and diverse life experiences are valued and celebrated.

This is an opportunity to grow professionally and contribute to a collaborative and inclusive team environment.

We celebrate diversity and encourage applications from individuals who share our values.

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