Operations and Venue Coordinator

1 day ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $65,000 - $85,000
Job Title: Operations & Facilities Administrator

We have an exciting opportunity for an Operations & Facilities Coordinator to join our team.

Key Responsibilities:
  • Support the raising of purchase orders and goods receipting processes within E5.
  • Maintain accurate and up-to-date contractor records in Urbanise.
  • Enter and manage contractor details in LinkSafe and ERP system.
  • Ensure Integriti access control records are current and accurately maintained.
  • Monitor and assist with the processing of CCTV access requests and locker allocations.
  • Coordinate and respond to facilities-related queries across various channels.
  • Ensure operational procedures and documentation are accurate and regularly updated.
  • Contribute to the ongoing management of risk frameworks and event management plans.
  • Assist in the coordination and scheduling of race day operations.
  • Provide administrative support for the accreditation platform.
  • Champion safety and compliance practices across plant, equipment, and operational activities.
Qualifications & Experience Essential:
  • Certificate III or IV in Business Administration, Facilities Management, or a related field (or equivalent experience).
  • Valid Victorian Driver's Licence.
  • Demonstrated experience in an administrative or coordination role within facilities, operations, property services, or venue management.
  • Experience working with contractors, service providers, or maintenance teams.
  • Strong working knowledge of administrative systems including purchase orders, records management, and basic financial processes.
  • Exposure to compliance processes, asset or equipment tracking, and safety documentation.
Skills & Experience:
  • Understanding of venue operations, maintenance scheduling, and facilities administration.
  • Strong computer literacy, including proficiency in Microsoft Office Suite.
  • Familiarity with operational systems such as Urbanise, LinkSafe, Integrity, and enterprise systems like E5 and ERPs.
  • High level of attention to detail in documentation, data entry, and record management.
  • Analytical mindset to support decision-making through accurate data interpretation and reporting.
  • Strong interpersonal skills to liaise effectively with internal stakeholders, external contractors, and operational teams.
  • Willingness to work flexible hours, including weekends and public holidays (race days and events).

Melbourne Racing Club values diversity and encourages all suitable applicants to apply.

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