Facilities Operations Coordinator

8 hours ago

Melbourne, Victoria, Australia beBeeFacilities Full time
Job TitleOperations & Facilities AdministratorThe Operations & Facilities Administrator will be responsible for ensuring facilities and contractor compliance, supporting race day and event logistics, and assisting with the delivery of safe, well-managed environments. Key Responsibilities
  • Support the raising of purchase orders and goods receipting processes within systems.
  • Maintain accurate and up-to-date contractor records.
  • Enter and manage contractor details in systems.
  • Ensure access control records are current and accurately maintained.
  • Monitor and assist with the processing of CCTV access requests and locker allocations.
  • Coordinate and respond to facilities-related queries across various channels.
  • Ensure operational procedures and documentation are accurate and regularly updated.
  • Contribute to the ongoing management of risk frameworks and event management plans.
  • Assist in the coordination and scheduling of race day operations.
  • Provide administrative support for accreditation platforms.
  • Champion safety and compliance practices across plant, equipment, and operational activities.
Requirements
  • Certificate III or IV in Business Administration, Facilities Management, or a related field (or equivalent experience).
  • Valid driver's license.
  • Demonstrated experience in an administrative or coordination role within facilities, operations, property services, or venue management.
  • Experience working with contractors, service providers, or maintenance teams.
  • Strong working knowledge of administrative systems including purchase orders, records management, and basic financial processes.
  • Exposure to compliance processes, asset or equipment tracking, and safety documentation.
Skills and Qualifications
  • Understanding of venue operations, maintenance scheduling, and facilities administration.
  • Strong computer literacy, including proficiency in Microsoft Office Suite.
  • Familiarity with operational systems such as Urbanise, LinkSafe, Integrity, and enterprise systems.
  • High level of attention to detail in documentation, data entry, and record management.
  • Analytical mindset to support decision-making through accurate data interpretation and reporting.
  • Strong interpersonal skills to liaise effectively with internal stakeholders, external contractors, and operational teams.
Benefits
  • Brand new state-of-the-art administration building.
  • Access to year-round well-being initiatives.
  • Ongoing learning & development opportunities.
  • Free onsite parking.

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