High-Level Administrative Professional

1 week ago

Brisbane, Queensland, Australia Hudson Full time

**About the Role**

We are seeking a highly skilled and experienced Administrative Professional to provide exceptional support to our Boards and Committees.

The successful candidate will be responsible for managing board and committee logistics, including agendas, minutes, and Board packs for streamlined meetings. They will also ensure regulatory compliance and accurate record-keeping.

This is an excellent opportunity for a seasoned Executive Assistant to join a dynamic team and contribute their expertise in handling a wide range of executive support tasks with minimal supervision.

Key Responsibilities
  • Company Secretarial Support:
    • Managing invites, action items, and forward planners for Board and Committee meetings.
    • Drafting agendas, minutes templates, and reports for Board and Committee meetings.
    • Coordinating and distributing Board and Committee packs using Diligent.
    • Completing post-meeting tasks, such as updating registers and records.
  • Meeting Logistics:
    • Assisting the Board Executive Liaison with scheduling and organizing meetings.
    • Providing day-of support to ensure all meeting logistics are in place.
    • Coordinating travel, calendar bookings, and accommodation for Board members.
    • Processing expenses and handling credit card reconciliations promptly.
  • Administrative Support:
    • Managing diaries, including scheduling for the Head of Company Secretariat.
    • Coordinating Director and Committee Advisor inductions and training sessions.
    • Maintaining statutory records and submitting ASIC lodgments.
    • Ensuring up-to-date content on the website and intranet for the Company Secretariat.
  • Compliance and Documentation:
    • Assisting with Fit and Proper Assessments and maintaining related records.
    • Facilitating document execution processes (e.g., via DocuSign).
    • Responding promptly to auditor, regulatory, and other information requests.
    • Maintaining and updating procedures, checklists, and registers.
Requirements
  • You have proven experience as an Executive Assistant or in a similar role supporting Boards and Committees.
  • Your understanding of corporate governance and company secretarial duties is robust.
  • You are proficient with board management software (e.g., Diligent) and document execution tools (e.g., DocuSign).
  • Your organisational and time-management skills are excellent, and you have a keen eye for detail.
  • You possess exceptional written and verbal communication skills.
  • You're able to handle sensitive information with the utmost confidentiality.
  • Your Microsoft Office skills (Word, Excel, PowerPoint, Outlook) are strong.
  • You're familiar with ASIC lodgments and maintaining statutory records (highly desirable).
  • You take a proactive approach to problem-solving and are skilled in decision-making.

We offer a competitive salary in the range of $90,000 - $120,000 per annum, depending on experience, to attract and retain top talent.

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