High-Level Executive Support Professional

3 days ago


Brisbane, Queensland, Australia Lotus People Full time

Company Overview


Lotus People is a renowned for-purpose organization, renowned for its exceptional culture and collaborative environment. Our team of passionate individuals boasts expertise in science, engineering, project management, stakeholder engagement, and business services.



Salary and Benefits


This exciting opportunity comes with a competitive salary of $84,000 + superannuation benefits, providing a secure financial foundation for success. Additionally, our stunning new CBD-based office offers the perfect blend of comfort and productivity.



Job Description



  • Executive Assistance: Provide high-level administrative support to two Executive Managers, ensuring seamless operation of their divisions. Key responsibilities include managing calendars, preparing meetings, reconciling expenses, and distributing presentation materials.
  • Communication & Coordination: Serve as the primary liaison for communication between the Executive Managers and stakeholders, promoting alignment on priorities. Proactively manage schedules, set reminders, and take steps to enhance workflow efficiency across the team.
  • Team Administration Support: Offer backup support to the Executive Assistant to the CEO as needed, maintaining smooth visibility and coordination across the organization. Collate and prepare board and committee documents, handle data entry, and provide assistance with team administration tasks.


Required Skills and Qualifications



  • Experience in administration, secretarial, or assistant roles, with a proven track record of managing competing priorities and possessing strong time management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and SharePoint), with excellent attention to detail and confidentiality.
  • Strong communication and interpersonal skills to foster effective team collaboration.
  • Adaptability to respond to changing priorities, with the ability to work independently and solve problems effectively.
  • Experience supporting C-suite executives and familiarity with Planview ideal but not essential.


About You


We are seeking a skilled, proactive professional who thrives in a dynamic, collaborative setting. With a knack for organization and excellent communication skills, you're ready to support high-level executives and streamline team operations. You enjoy taking ownership of tasks, are flexible with shifting priorities, and have a strong eye for detail.



How to Apply



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