Executive Support Specialist

2 weeks ago

Brisbane, Queensland, Australia Randstad Full time

Randstad is excited to partner with a leading State Government Department in recruiting an Executive Assistant. This role is based in Brisbane, offering a unique opportunity for skilled professionals.

Your new role:

  • You will provide high-quality executive support and coordination services, including diary management, email inbox management, and administrative duties, in a fast-paced work environment.
  • Manage all travel arrangements for the Executive Director and Directors.
  • Oversee the shared mailbox and coordinate responses to requests from internal and external sources.
  • Cover engagement across the organisation to ensure the Executive Director is prepared for key meetings and engagements.
  • Complete various administrative functions, such as purchasing goods and services, credit card reconciliations, and other tasks as required.
  • Review, prioritise, direct, and delegate complex and confidential requests presented to the Executive Director for consideration.
  • Respond or redirect confidential inquiries from external or internal sources.

The ideal candidate will excel in this role if they have

  • Previous experience working within government, allowing them to navigate processes and protocols effectively.
  • Able to provide high-quality confidential administrative support, including executive diary management, travel arrangements, and research skills.
  • Excellent time management and prioritisation skills to handle competing priorities and meet deadlines.
  • High-level written and verbal communication skills, including negotiation skills, to ensure timely delivery of important documents.
  • Demonstrated judgement and analytical skills to provide effective solutions in challenging situations.
  • Attention to detail and commitment to quality assurance to ensure accuracy and consistency in their work.

Team Environment

  • You will join a relaxed, friendly team where everyone is ready to help when needed, despite the fast-paced environment.
  • We are looking for someone who can confidently manage their workload and work independently, thriving in a dynamic setting while maintaining calm.
  • While you will often work independently, you will always have the backing of a supportive and approachable team when challenges arise.

What You'll Receive

  • $57.43 per hour plus superannuation benefits.
  • Brisbane location, providing easy access to amenities and public transportation.
  • Opportunity to learn specialist skills and knowledge, enhancing your career prospects.

Randstad is committed to providing equal employment opportunities and embracing diversity to the benefit of all applicants.

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