High-Level Support Specialist for Executive Team

2 days ago

Brisbane, Queensland, Australia Collins Foods Limited Full time
About Collins Foods Limited

We are a leading Australian-based company, proudly employing over 17,000 employees globally. Our vision is to become the World's Top Restaurant Operator, with operations in Australia, The Netherlands, and Germany, as well as 27 Taco Bell restaurants in Queensland, Victoria, and Western Australia.

Job Overview

We are seeking an experienced High-Level Support Specialist to provide executive-level support and administrative services to facilitate the delivery of business operations and support Senior Executives in achieving organizational objectives.

Key Responsibilities
  • Manage calendars and diaries to optimize executive productivity and efficiency.
  • Coordinate communications, correspondence, and meetings for executives, ensuring timely responses and actions.
  • Maintain relationships with internal and external stakeholders, providing exceptional customer service.
  • Prepare documents, reports, and presentations using MS Office Suite, including Word, PowerPoint, Excel, Teams, and SharePoint.
  • Oversee executive travel, annual budgets, and expense reconciliations.
  • Develop meeting documentation, agendas, and minutes.
  • Coordinate events and staff activities on behalf of senior executives.
  • Manage meeting rooms, catering, and video conferencing.
  • Evaluate and enhance administrative practices, systems, and procedures to improve efficiency and service delivery.
About You

We seek a highly skilled professional with:

  • 5-10 years of experience supporting executive leadership.
  • Advanced MS Office skills.
  • Previous experience in a similar role.
  • Exceptional written and verbal communication skills.
  • Oustanding administration skills.
  • High-level organizational and time management skills.
  • Proven ability to manage multiple priorities with conflicting deadlines.
  • High attention to detail.
  • Ability to work autonomously.
  • Confidentiality and discretion when handling sensitive information.
What We Offer
  • A competitive salary of $85,000 - $110,000 per annum.
  • 13 paid recharge days per year.
  • An ownership share plan.
  • Ongoing professional development opportunities.
  • Access to a formal mentorship program.
  • Early access to long-service leave after 7 years of tenure.

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