Strategic Executive Support Officer

2 weeks ago

Southbank, Victoria, Australia Australian Government Department of Defence Full time

The Position

We are seeking dedicated individuals to deliver exceptional administrative support to senior management overseeing the procurement and maintenance of sophisticated equipment for the Australian Defence Force.

As an Executive Assistant, you will autonomously oversee the office of a senior leader while collaborating effectively with fellow team members.

With minimal oversight, your responsibilities will encompass managing a dynamic inbox, coordinating calendars, drafting correspondence, organizing meetings, welcoming visitors, arranging travel itineraries, compiling briefing materials, and maintaining office systems and records utilizing Microsoft Office, Objective, and Financial Management Systems.

In addition to primarily assisting a senior leader, this role will also extend general administrative support to the branch as needed.

Proactively managing tasks and anticipating the needs of the senior leader is essential, alongside a high degree of discretion, sound judgment, and the capability to prioritize competing demands.


About Our Team
The Capability Acquisition and Sustainment Group (CASG) plays a vital role within the Department of Defence.

This group is responsible for the procurement and maintenance of military equipment and supplies, ensuring they meet the required quantities and service levels as mandated by Defence and approved by Government.

Within CASG, the Land Domain is tasked with acquiring and supporting designated land systems for the Australian Defence Force.

The Land Systems Division is committed to fostering a diverse and manageable work-life balance for our staff, supporting flexible working arrangements.

We are dedicated to investing in your training and development, ensuring your experience with us is rewarding both personally and professionally.

Our commitment lies in cultivating a workplace culture that is inclusive and diverse, reflecting the varied operational needs of Defence.

Our Ideal Candidate You will possess relevant experience or demonstrable skills in providing support to senior executives and be capable of working independently with minimal supervision. Your ability to engage with a diverse workforce (military and civilian) at all levels in a fast-paced environment, while maintaining composure under tight deadlines, will enable you to deliver seamless support to the senior leader.

With comprehensive knowledge across all areas of executive support, you will utilize your initiative to make informed decisions, adopt a collaborative approach, and exhibit excellent communication skills to engage with various stakeholders.

You will appreciate the importance of confidentiality and demonstrate a high level of professionalism.

Furthermore, you will possess strong attention to detail, be task-oriented, solutions-focused, and capable of working autonomously or as part of a team.

As an APS4 Executive Assistant, you will undertake moderately complex administrative support tasks.

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