Executive Branch Support Officer
3 hours ago
About the Role
The Project Management Office, Major Projects Canberra, is seeking a highly motivated professional to fill the position of Executive Branch Support Officer.
As the successful candidate, you will provide executive and branch management support, reporting to the Executive Branch Manager, and coordinate strategic activities and communication. Your responsibilities will include preparing meeting agendas and minutes, drafting reports and briefs, and ensuring timely and accurate management of incoming and outgoing communications.
You will be responsible for maintaining high-quality control and administration of governance documentation related to the office.
If you are a detail-oriented and organized individual with excellent administrative skills, a passion for writing, and a commitment to governance, we encourage you to apply.
Key Responsibilities
- Manage the Executive Branch Manager's diary, emails, meetings, and other ad-hoc requests to support the Executive or branch as required.
- Review and coordinate communication and documentation in and out of the branch, prioritizing, redirecting, tracking, researching background information as required, and responding as appropriate.
- Prepare correspondence, newsletters, reports, and assemble supporting documents for a range of meetings. Coordinate responses on a range of issues for the branch.
- Coordinate branch governance activities, including weekly reporting to the Executive Branch Manager, reporting on progress of the branch Business Plan and commitments, and undertaking secretariat functions for committees and working groups.
- Represent the branch in general communications across ACT Government and with stakeholder agencies.
- Critically examine, evaluate, and take appropriate action on requests, reports, audits, submissions, and information submitted to the branch and the Executive to ensure relevance, completeness, and accuracy.
- Assist in preparation of Human Resources (HR) recruitment documentation and process.
About Us
We are committed to creating an inclusive environment where people with diverse thoughts, lived experience, and perspectives can thrive and contribute their unique talents to the ACTPS and ACT community. We encourage Aboriginal and Torres Strait Islander people, people with disability, people with culturally and linguistically diverse backgrounds, veterans, younger and older workers, and people with diverse genders, sexes, and sexualities to apply.
Notes: An order of merit will be established from this selection process and may be used to fill future identical vacancies over the next 12 months.
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