Executive Assistant to Managing Director

1 week ago


Saint Leonards, Victoria, Australia Pathfinder Recruitment Full time
About the Role

This is a high-level support role that requires a proactive and organized individual to support a busy Managing Director. The ideal candidate will have previous experience as a PA or EA in a fast-paced environment and be able to provide high-level support while ensuring a good culture in the team.

Key Responsibilities
  • Diary Management: Manage the Managing Director's diary, ensuring that all appointments and meetings are scheduled and confirmed.
  • Travel and Accommodation: Book all travel and accommodation arrangements for the Managing Director.
  • Meeting Coordination: Proactively arrange meetings, manage agendas, document all notes, and follow up on actions.
  • Lead Coordination: Lead the coordination and management of follow-up processes.
  • Virtual Assistant Management: Manage a Virtual Assistant to ensure that tasks are completed efficiently.
  • Expenses: Manage the Managing Director's expenses.
  • Sales Materials: Pull together sales materials as required.
About You
  • Previous Experience: Previous experience as a PA or EA in a fast-paced environment.
  • Supportive Nature: Enjoy providing high-level support and ensuring a good culture in the team.
  • Technical Skills: Strong MS Office experience.
  • Sales Experience: Previous experience working in a sales environment.
  • Attitude: Friendly, can-do attitude, wanting to be part of a team.
  • Business Acumen: Strong financial and business acumen supported by well-developed conceptual, analytical, and problem-solving skills.


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