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High-Level Administrative Support Specialist

1 month ago

Canberra, ACT, Australia Hudson Full time

We are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our senior executives in the Australian Public Service. The ideal candidate will have a proven background in executive support and administration, with excellent communication and office management skills.

The successful candidate will be responsible for providing administrative advice to all areas within the division, acting as a central point of contact, and managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries, and coordinating and tracking ministerial workflow.

The APS 5 Executive Assistant role is best suited to candidates who have Australian Citizenship, a minimum Baseline Clearance, experience in providing administrative support to senior executives, and a demonstrated capacity to liaise with a diverse range of people and build productive working relationships.

Key responsibilities include:

  • Providing executive support to the Division Heads
  • Acting as a central point of contact for the team
  • Diary management and coordination, including scheduling appointments and organising travel
  • Performing 'front of office' support functions, including greeting visitors, receiving, and responding to phone calls, emails, and general correspondence
  • Managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries, and coordinating and tracking ministerial workflow
  • Arranging meetings and organising logistical arrangements (room bookings, refreshments, and escorting external stakeholders)
  • Liaising with stakeholders of all levels
  • Identifying and implementing projects to improve divisional culture, staff wellbeing, and achievement of divisional objectives

This is an exciting opportunity to work with a high-profile Federal Government client and support senior executives in their mission to serve the Australian people.

The successful candidate will be rewarded with a competitive salary and the opportunity to work in a dynamic and fast-paced environment.