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Executive Assistant

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Sydney, New South Wales, Australia Future Fund Full time
Executive Assistant - Investment page is loaded## Executive Assistant - Investmentlocations: Sydneytime type: Full timeposted on: Posted 6 Days Agotime left to apply: End Date: September 24, 2025 (7 days left to apply)job requisition id: JR100246***About Future Fund***At the Future Fund, we're for future minds – like yours. The new investors and creators who thrive on different thinking and doing it together. Those who glimpse opportunity before it strikes and step up every day to grab it. The Future Fund is Australia's Sovereign Wealth Fund, managing over $310 billion across seven public asset funds with the same purpose: growing Australia's future. We are a global investor and work closely with world leading investment organisations to access the best investment ideas. Where others see challenges, we see more interesting investment experiences. Every person, every skillset, every mindset is an asset. We've got every future generation to consider, yet our approach to investing is incredibly pure: we think about it deeply, and daily. Ours is a culture where great people grow the future together, with the rare ability to work collaboratively, think freely, and make a real difference.***The Opportunity***The Future Fund are looking for someone to join our investment team in an executive support capacity. As an investment Executive Assistant, you'll support leaders across the Portfolio Design and Portfolio Asset teams, playing a key role in a fast-paced, high-stakes environment. This is a role for a proactive, resourceful professional who thrives under pressure, handles confidential matters with discretion and brings polished executive support skills to every interaction.***Key Responsibilities**** Email & Diary Management: Action, filter, prioritise, and file emails; plan and coordinate meetings; perform administrative duties to ensure team efficiency.* Project Support and Coordination: Contribute to project management; follow through on tasks to achieve deadlines; prepare and distribute meeting materials; reconcile credit card payments and invoices; produce documents; support ongoing team operations.* Travel Arrangements: Organise domestic and international travel, balancing cost-effectiveness and compliance with internal policies; ensure the preparation of all appropriate travel documentation.* Filing and Database Management: Implement and improve electronic filing systems to optimise data usage and workflow.* Relationship Management: Build deep knowledge of key internal and external relationships; foster trust and effective communication.* Executive Support Team Responsibilities: Collaborate with the Investment Executive Support Team and proactively contribute to the wider Executive Support Team.***About You***You will bring to the role:* Experience as an executive assistant, ideally in investment or financial services.* A proven ability to work in a busy office, adapt to daily challenges and meet deadlines.* Previous experience managing complex domestic and international travel.* Willingness to engage with investment sub-teams to understand priorities.* Strong interpersonal and communication skills; the ability to build professional relationships at all levels.* Advanced knowledge of Teams, Outlook, Word, PowerPoint, and proficiency in Excel.* Collaboration, consultation skills and emotional intelligence.* Effective written and verbal communication skills, the ability to adapt content to different audiences.* The ability to act as a self-starter who operates independently, takes ownership, and strives for accuracy and high-quality outcomes.* A certificate in Office Administration or equivalent is desirable but not required.Please note that this opportunity is only open to Australian Citizens.***We Are For Everyone***At Future Fund, we are better for our differences. Every person, every skillset, every mindset is an asset. We want everyone to feel comfortable bringing their authentic selves to work. Which is why we're looking for future minds like yours. Your past experiences help us expand our collective knowledge, add value and create something better. When doing your job means Australia has more money to invest in renewables, education, healthcare and medical breakthroughs – there's a tangible impact to what we do. And we want you to be part of it. The Future Fund acknowledges the Traditional Custodians of the lands and waters on which we live and work. We pay respect to Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples as we work to create meaningful change for reconciliation.***Job Posting End Date***24/09/2025At Future Fund, we're for future minds. Those who glimpse opportunity before it strikes and step up every day to grab it. The new investors, who thrive on different thinking and doing it together.We're growing Australia's future.Every person, every skillset, every mindset is an asset. No two future minds think the same, yet we all start each day on the same page. Ours is a culture where great people grow the future together, with the rare ability to work collaboratively, think freely, and make a real difference.To learn more about our recruitment process and our organisation visit our LinkedIn page or the Careers page of our website.
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