Executive Assistant

10 hours ago

Sydney, New South Wales, Australia Libran IT Full time $90,000 - $120,000 per year

Role Summary

We are seeking a highly organised and proactive
Executive Assistant (Office Manager)
to join a fast-growing
biofuels company launching in Australia
. This role goes far beyond traditional office management — it's an opportunity to work closely with the CEO on high-impact initiatives including establishing the company's first Sydney office, supporting board activities, and driving operational projects as the business expands.

This is a rare opportunity to join a company at the ground floor during an exciting growth phase, backed by strong funding and a clear acquisition strategy across Australia. For the right candidate, there is significant potential for
career progression
and
long-term incentives
, including potential company shares.

Contract Summary

  • Rate:
    Competitive daily rate + Super
  • Contract Length:
    6 months (initial) with potential for extension or permanency
  • Work Model:
    Hybrid – Sydney-based office with flexible working arrangements
  • Location:
    Sydney

Responsibilities

  • Provide high-level executive support to the CEO, including diary management, correspondence, and travel coordination
  • Oversee the establishment and daily operations of the company's first Sydney office
  • Prepare and manage documentation, presentations, and board materials
  • Coordinate meetings, events, and executive communications with internal and external stakeholders
  • Support business operations including procurement, facilities management, and vendor coordination
  • Assist in managing key operational initiatives and business processes as the company scales
  • Maintain confidentiality, professionalism, and a proactive approach in a fast-paced environment

Skills & Experience

  • Minimum
    5+ years' experience
    as an
    Executive Assistant, Office Manager, or Business Support professional
  • Proven experience supporting
    C-level executives
    or senior leadership in a dynamic, fast-growing environment
  • Strong organisational and multitasking abilities with attention to detail
  • Excellent communication, presentation, and stakeholder management skills
  • Proficiency in
    Microsoft Office Suite
    (Word, PowerPoint, Excel, Outlook) and collaboration tools
  • Ability to manage competing priorities and maintain composure under pressure
  • Entrepreneurial mindset with a willingness to take initiative and "roll up your sleeves"
  • Experience in
    start-up or scale-up environments
    (highly desirable)

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