Administrative Service Officer 4

2 weeks ago

Canberra, Australia ACT Government Health Full time

**Administrative Service Officer 4 - Administrative Assistant**
**(**
**Job Number**:
**028FY**
**)**

**Description**

**Directorate**
- Canberra Health Services**Branch**
- Mental Health, Justice Health, Alcohol and Drug Services (MHJHADS)**Section**
- Adult Community Mental Health Services**Position Number**
- 31767**Position Title**
- Administrative Assistant**Classification**
- Administrative Services Officer Class 4**Vacancy Type**
- Temporary Full-time**Vacancy Length**
- This is a temporary position available for 12 months with the possibility of extension and/or permanency.**Location
- The Canberra Hospital, Garran ACT**Base Annual Salary**
- $76,255 - $82,566**Contact Officer**Closing Date**
- 13 February 2023**Our Vision**: creating exceptional health care together

**Our Role**: to be a health service that is trusted by our community

**Our Values**: Reliable, Progressive, Respectful and Kind

**POSITION OVERVIEW**:
Mental Health, Justice Health and Alcohol and Drug Services (MHJHADS) provides support to youth and adults via inpatient and outpatient settings, community health centres, justice health facilities and other community settings, including people’s homes. MHJHADS aims to be socially inclusive and operate within a recovery-focussed and/or harm minimisation approach.

The ACMHS Deputy Director of Clinical Services provides clinical leadership for all ACMHS teams. The ACMHS Operational Director provides operational leadership for all ACMHS teams.

Assertive and Community Outreach Services

Belconnen Mental Health Team

City Mental Health Team

Gungahlin Mental Health Team

Mental Health Services Intellectual Disabilities Team

Older Persons Mental Health Communities Team

Tuggeranong Mental Health Team

Woden Mental Health Team

**DUTIES**:
Under limited direction of the ACMHS Deputy Clinical Director and ACMHS Operational Director, you will:

- Manage and coordinate human resource management and Shared Services activities inclusive of preparation of staff requisitions, recruitment, leave and staff selection reports.
- Communication and liaison with other areas and departments both with and external to the Division, professional bodies, tertiary institutions, consumer and carer representatives and the general public on nursing and related matters.
- Establish and maintain manual and electronic administrative systems for a range of correspondence, confidential briefings, minutes, reports, Human Resource and Cost Centre Reporting documentation.
- Responsible for the operational requirements of the office finances, i.e. invoice payment in APIAS, Credit Card acquittal.
- Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.

**ABOUT YOU**:
**Behavioural Capabilities**
- Strong organisational skills with a high degree of drive.
- Good communication and interpersonal skills.
- Adaptability and flexibility to accommodate change and provide responsive services to meet clients’ needs.
- An understanding in dealing with persons for whom the MHJHADS Division provides services.

**Position Requirements/Qualifications**:
Mandatory
- CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates and contingencies.

Desirable
- Have an understanding of how the National Standards and Quality Health Service (NSQHS) indicators align with this role.
- Fulfil the responsibilities of this role as detailed in the CHS Exceptional Care Framework, Clinical Governance Framework, Partnering With Consumers Framework and all other related frameworks.
- Undergo a pre-employment National Police Check.
- Obtain a Compliance Certificate from OMU (Occupational Medicine Unit) relating to assessment, screening, and vaccination processes against specified infectious diseases.

**- **Prior to commencing this role, a current registration issued under the
_Working with Vulnerable People (Background Checking) Act 2011_ is required. For further information on Working with Vulnerable People registration refer to - Working with vulnerable people (WWVP) registration (act.gov.au)

**Note**: This is a temporary position available for 12 months with the possibility of extension and/or permanency.

**WHAT YOU REQUIRE**:
These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience:

- Proven experience and ability in providing administrative support at the senior level including the provision of high level organisational and office management skills and the ability to exercise initiative, prioritise workloads and manag

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