Executive Assistant

7 months ago

Sydney Central Business District, Australia THE ICONIC Full time

**About THE ICONIC**

Since 2011, THE ICONIC has redefined the future of retail in Australia and New Zealand. As the top fashion e-commerce destination in the region, our platforms span Retail, Marketplace, and Services to provide an inspiring and seamless customer experience. At THE ICONIC, we dream big through collaboration and innovation. We are committed to making a positive difference, bringing the future of shopping to our customers with a focus on fashion, sports, home, and beauty.

**Key Responsibilities**:

- Provide timely and effective administrative support to some of the senior leadership team members, including calendar management, administrative processes, and travel coordination.
- Prepare correspondence, documents, reports, spreadsheets, and presentations, ensuring efficiency and professionalism.
- Manage meeting logistics, including room setup and catering arrangements.
- Coordinate various events, including team and company-wide gatherings.
- Assist with project support and collaborate with other executive assistants, receptionists, and administrative staff to ensure the completion of key deliverables and follow-ups on outstanding items.
- Handle travel expense reconciliation and process purchase orders and vendor setups for the business.
- Proactively identify and implement process improvements to maximise administrative efficiencies.
- Support other executive assistants and receptionists with departmental requests and activities.
- Establish and maintain strong, effective working relationships with external customers and colleagues.

**What success looks like**
- Extensive experience in an EA role supporting multiple executives
- Excellent communication skills (spoken and written)
- Tech-savvy with the ability to manage multiple priorities effectively
- Preferred experience with Google Suite
- Strong attention to detail and a proactive approach to problem-solving
- Excellent interpersonal skills, approachable, and able to work effectively in a team
- Deadline-driven, capable of managing one's own workload with mínimal supervision
- Eager to learn and take initiative in a dynamic work environment

**Life at THE ICONIC**

From our ways of working to our growth mindset and sustainable approach, we each add unique value and have an incredible amount of fun doing it People are our greatest asset and our ICONITE experience is designed to empower you to do your best work. Here's what to expect when you join THE ICONIC:

- **The learning collective.** Get your knowledge fixed with our learning days, hackathons and access to online learning tools.
- **Curate your style.** No matter what your style is, we have got you covered with our Amazing staff discount and our famous sample sales.
- **Wellbeing.** Access to our discounted gym memberships and wellbeing programs.
- **People first.** Access to our Employee Assistance Program for you and your family.
- **Volunteer days.** Work as a Charity Partner with Thread Together for society and environmental change.
- **Furry friend.** We are a dog friendly office for anyone who wants to bring their fur baby to work.

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