Executive Assistant- Bnp

7 months ago

Sydney Central Business District, Australia HAYS Full time

Executive Assistant. Global Bank. Permanent Job. $115000-$17500 plus super. Hybrid work. CBD, Sydney

**Your new company**

Your new organisation is the well-known global bank. Their swanky, modern office is located in the heart of CBD, Sydney. They are currently looking for a switched-on Executive Assistant who can work efficiently in a fast-paced work environment and provide support to 3 senior executives and some team members in administrative tasks.

**Your new role**

As an EA you would be involved in the following duties:

- Personal administration for Business Line/ Functional Head/s
- Screening, answering phone calls and relaying messages
- Arrange meetings/appointments/calls locally, regionally, globally
- Arrange international visitor schedules and support or arrange senior executive’s visits and schedules to Australia.
- Prepare meeting papers and documents - including collation of Powerpoint presentations, documents sent for reading prior to meetings, prior minutes, reports etc. as required.
- Minute taking at meetings and distribution of minutes to relevant parties.
- Reconcile / Preparation of expense forms including AMEX statements and track expenses as required.
- Domestic and International Travel arrangements
- Co-ordinate excel and word administration, including updating of non-core Business work, letter preparation etc.
- Manage corporate gifts
- Co-ordination of organisational charts
- Manage the new starter process, including liaison with HR
- Assistance with organisation of events, internal training and or workshops.
- Coverage / support to other EA/Admin staff during absences/ leave.
- Administration Duties like
- Order general kitchen supplies for operations group
- Stationary
- Issue vouchers
- Compile and/or collate reports
- Photocopying, binding and manual filing.
- Control archiving process and assist teams in archiving of their records
- Review all printers, faxes and general office equipment, regular stocktake and ordering of supplies and coordinate service requirements.
- Be the point person for any churn information required by facilities
- Submit and monitor attendance sheets for the relevant teams/groups
- Co-ordinate and administer the set-up and maintenance of staff development plans, training plans and skills Matrix once managers provide the data to populate (as required).
- Assistance in the day-to-day management of the office

**What you'll need to succeed**
- Experience as an EA in the fast-paced work environment
- Experience in banking or financial services environment preferred not essential
- Strong skills in heavy diary management
- Experience in managing international travel bookings
- Ability to pick systems quickly

**What you'll get in return**
- Attractive annual salary
- $115000-$117500 plus super
- Hybrid work
- 3 days from office and 2 days from home
- Opportunity to work with the best in the business

**What you need to do now**

**Parul Singh**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

2799696

  • Business Development Associate

    2 months ago

    Sydney, Australia BNP Paribas Asset Management Full time

    Position Purpose The role of Business Development Associate is to provide support to the BNP Paribas Asset Management institutional and wholesale distribution teams in Australia. Key Responsibilities Account Planning and Sales Strategy - Assist with the development of account plans for selected clients and prospects - Assist with the development of sales...

  • Registry Oversight Manager

    1 month ago

    Sydney, Australia BNP Paribas Full time

    Position Purpose Registry Oversight is responsible for overseeing the Registry service provided by SS&C. The team sits within the Client Delivery division and is responsible for supporting, and developing activities, practices and opportunities that will expand the Registry services provided to our existing and new clients. SS&C is a provider of registry...

  • Paralegal / Legal Assistant (12 Month Fixed Term

    6 months ago

    Sydney, Australia BNP Paribas Full time

    PARALEGAL / LEGAL ASSISTANT (12 MONTH FIXED TERM CONTRACT, PART TIME) (JOB NUMBER: GRO000436) As the leading European Union bank, and one of the world’s largest financial institutions with an uninterrupted presence in the region since 1860, BNP Paribas offers a wide range of financial services for corporate, institutional and private investors spanning...

  • Registry Oversight Manager

    1 month ago

    Sydney, Australia Bnp Paribas Full time

    Position Purpose Registry Oversight is responsible for overseeing the Registry service provided by SS&C. The team sits within the Client Delivery division and is responsible for supporting, and developing activities, practices and opportunities that will expand the Registry services provided to our existing and new clients. SS&C is a provider of registry...

  • Transitions Manager

    6 months ago

    Sydney, Australia BNP Paribas Full time

    TRANSITIONS MANAGER (JOB NUMBER: C D000549) As the leading European Union bank, and one of the world’s largest financial institutions with an uninterrupted presence in the region since 1860, BNP Paribas offers a wide range of financial services for corporate, institutional and private investors spanning corporate and institutional banking, wealth...

  • Test Manager

    6 months ago

    Sydney, Australia BNP Paribas Full time

    TEST MANAGER (JOB NUMBER: ITO002562) As the leading European Union bank, and one of the world’s largest financial institutions with an uninterrupted presence in the region since 1860, BNP Paribas offers a wide range of financial services for corporate, institutional and private investors spanning corporate and institutional banking, wealth management,...

  • Transitions Manager

    6 months ago

    Sydney, Australia BNP Paribas Full time

    As the leading European Union bank, and one of the world’s largest financial institutions with an uninterrupted presence in the region since 1860, BNP Paribas offers a wide range of financial services for corporate, institutional and private investors spanning corporate and institutional banking, wealth management, asset management and insurance. We...

  • Compliance Manager

    6 months ago

    Sydney, Australia BNP Paribas Full time

    COMPLIANCE MANAGER - GOVERNANCE & CONTROLS (TEMPORARY) (JOB NUMBER: COM002781) **Primary Role Responsibilities** - **Governance Framework**: - Governance: coordinating compliance related governance meetings - scheduling meetings, maintaining relevant terms of reference (including local child-policy), data gathering, documents preparation, minutes, tracking...

  • Reconciliations Manager, Middle Office

    6 months ago

    Sydney, Australia BNP Paribas Full time

    RECONCILIATIONS MANAGER, MIDDLE OFFICE (JOB NUMBER: C D000539) As the leading European Union bank, and one of the world’s largest financial institutions with an uninterrupted presence in the region since 1860, BNP Paribas offers a wide range of financial services for corporate, institutional and private investors spanning corporate and institutional...

  • Client Onboarding Manager

    6 months ago

    Sydney, Australia BNP Paribas Full time

    CLIENT ONBOARDING MANAGER (JOB NUMBER: C D000563) As the leading European Union bank, and one of the world’s largest financial institutions with an uninterrupted presence in the region since 1860, BNP Paribas offers a wide range of financial services for corporate, institutional and private investors spanning corporate and institutional banking, wealth...

  • Pcontrol IT Analyst

    7 months ago

    Sydney, Australia BNP Paribas Full time

    PCONTROL IT ANALYST (TEMPORARY CONTRACT) (JOB NUMBER: ITO002652) **Position Purpose** - The team works within a matrix structure, delivering into projects that are managed across all platforms. They communicate with internal and external stakeholders (including business stakeholders in operations, product and coverage, vendors, consultants, suppliers and...

  • Credit Analyst

    6 months ago

    Sydney, Australia BNP Paribas Full time

    CREDIT ANALYST (JOB NUMBER: CTC000088) As the leading European Union bank, and one of the world’s largest financial institutions with an uninterrupted presence in the region since 1860, BNP Paribas offers a wide range of financial services for corporate, institutional and private investors spanning corporate and institutional banking, wealth management,...

  • Investment Analytics Product Manager Au/nz

    1 month ago

    Sydney, Australia BNP Paribas Full time

    The role sits within the Investment Analytics and Data Services (IADS) business line, a part of BNP Paribas Securities Services (BP2S). The business mission is to design, promote and maintain best-in-class analytics and reporting solutions, as well as new data services. These solutions are tailored for institutional investors, to support their regulatory...

  • Analyst / Associate - Debt Capital Markets

    4 weeks ago

    Sydney, Australia BNP Paribas Full time

    What is this position about? Provide support in developing the DCM platform in Sydney. Specifically responsible for production of pricing, presentations, market updates, RFP’s, any other written material required by external and internal clients, maintenance of databases, regular updates on market conditions. Primary Role Responsibilities - Assist in the...

  • Operational Risk and Permanent Control Officer

    6 months ago

    Sydney, Australia BNP Paribas Full time

    What is this position about? The Operational Risk & Permanent Control Officer is responsible to undertake the Operation Risk and Permanent Control tasks within the COO perimeter, including but not limited to regular Control of Controls, Regional and Global reporting, Risk Assessments, Operational Incidents review and follow-up, Management of Outsourcing...

  • Payroll Officer

    3 months ago

    Sydney, Australia BNP Paribas Full time

    What is this position about? The purpose of the role is to: - Process the fortnightly pay for Australia and New Zealand - Regular reporting Includes liaisons with: Internal - Manager and wider HR team - Staff across all business lines in Australia and New Zealand - Administration, IT, Finance & Control External - Government bodies e.g. Taxation Office,...

  • Cash Management Officer

    6 months ago

    Sydney, Australia BNP Paribas Full time

    CASH MANAGEMENT OFFICER (JOB NUMBER: TRA001656) **What is this position about?** The Cash Management Officer is responsible for supporting Cash Management products and services to new, established and target prospective corporate customers. **What would be your typical day at BNPP Paribas look like?** **Primary Role Responsibilities** - Under the...

  • Dwh / Transversal IT Analyst (Temporary)

    6 months ago

    Sydney, Australia BNP Paribas Full time

    DWH / TRANSVERSAL IT ANALYST (TEMPORARY) (JOB NUMBER: ITO002656) **Position Purpose** - The role of IT Analyst sits within the Technical Analyst team which is part of the Information Technology division of BNP Paribas Securities Services (BP2S). - The team works within a matrix structure, delivering into projects that are managed across all platforms. They...

  • Compliance Manager

    6 months ago

    Sydney, Australia BNP Paribas Full time

    **Primary Role Responsibilities** **Governance Framework**: - Governance: coordinating compliance related governance meetings - scheduling meetings, maintaining relevant terms of reference (including local child-policy), data gathering, documents preparation, minutes, tracking action items, official record keeping etc. Meetings include, but not limited...

  • Analyst / Associate – Debt Capital Markets

    4 weeks ago

    Sydney, Australia Bnp Paribas Full time

    What is this position about? Provide support in developing the DCM platform in Sydney.  Specifically responsible for production of pricing, presentations, market updates, RFP’s, any other written material required by external and internal clients, maintenance of databases, regular updates on market conditions. Primary Role Responsibilities * Assist...