Aps 4 - Executive Support & Coordination Officer

3 weeks ago

Sydney Central Business District, Australia Australian Government Full time

$73,343 - $80,071 (plus Super)
- Sydney CBD - NSW

**The Role**
With limited supervision, you will work under the direction of the Executive Assistant to the Assistant Secretary Regional Services. Tasks are varied and will include executive support in the form of calendar management, preparation of correspondence, organising meetings, arranging travel, coordinating briefing packs; and managing office systems.
- Supporting zone-wide operational plans, program management and strategic initiatives
- Co-ordination of taskings, to gather responses and information on national requests, including ministerial/parliamentary tasks and media matters
- Any other duties commensurate with the position

We are looking for someone who is accountable and meets deadlines within complex procedural, operational, or administrative work environments. To be successful within this role, you will need Executive Assistant experience operating within an integrated workforce, focusing on end to end support of projects and tasks across multiple teams, with competing priorities.

If you have a strong customer focus, process improvement mindset, and a desire to consistently contribute to a high-performing team culture then the Executive Support & Coordination Officer role could be the next step in your career. You will be contributing to the Department of Defence mission of enabling the Australian Defence Force’s three services Navy, Army and Air Force. If you are able to demonstrate the above, then we would like to hear from you. The ZOC Team has a brilliant culture of inclusion and support; and a strong focus on career development.

**About our Team**
Our mission is enabling Defence capability by working in partnership with our clients to deliver integrated services through a highly capable workforce. We support the Australian Defence Force and other Defence enabling Groups in meeting their capability and corporate objectives and play a leading role in integrating service delivery to better align with the One Defence model.

We are part of the Service Delivery Division which provides essential, on the ground services and support to Defence Personnel around Australia. The purpose of the Zone Operations and Coordination (ZOC) team is to enable bases and products to deliver on zone-wide customer outcomes through the provision of centralised business and coordination services.
- A willingness to understand and meet the changing demands of the East West Zone, with responsiveness and attentiveness
- Sustainment of the ZOC team’s ethos of continual improvement
- Ability to exercise independent judgment and professionalism, whilst actioning confidential and/or sensitive issues and documentation.
- Accountability of ongoing self-improvement and professional development with a strong team focus
- Identify and interpret relevant legislation, work practices, procedures and policies
- The ability to harness information to ensure support to the team as directed.
- Reconciliation of work orders in a timely manner to meet all required deadlines
- A demonstrated ability to communicate sensitively and effectively.

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