Fleet and Administration Coordinator

5 months ago

Dandenong, Australia ermha365 Full time

**Description**:

- Part time contract until 30/4/25. SCHADS Level 3 ($36 - $38.60 p/h + super + Not For Profit salary packaging benefits)
- Coordinate fleet operations including vehicle maintenance, scheduling and optimisation, while assisting with daily administration tasks at our Head Office in Dandenong South
- Enjoy an appealing work/life balance with a part time contract, Monday to Friday, 9:30am to 3:00pm, 27.5 p/w

About You
With a keen eye for detail and proactive problem-solving abilities, you're well-equipped to manage fleet operations seamlessly while ensuring compliance and optimizing resources. Eager to leverage your strong communication skills and collaborative nature, you're ready to contribute to our team's success and seize opportunities for growth and development in this dynamic role.

**Additional attributes we are looking for include**:

- Effective interpersonal and communication skills, including the ability to contribute positively within a team, influence and negotiate with others
- Effective use of IT systems including Office365 / SharePoint Online and other systems, with Intermediate to advanced skills in Microsoft Excel
- The ability to approach problem situations creatively, to be resourceful and reflective
- The ability to be responsive in a manner that delivers a quality customer experience
- Patient and emotionally resilient with effective listening skills & an adaptable communication style. Experience in the Mental Health sector beneficial

We take appropriate actions to ensure that our staff and the people we support are as safe as possible. You will be expected to adhere to all OHS standards, requirements and processes, including (but not limited to) wearing appropriate PPE and regular hygiene and cleanliness practices.

About the Role
The Fleet and Administration Coordinator plays a vital role in facilitating our staff's access to necessary assets and facilities, ensuring efficient and safe work environments. This position is primarily responsible for maintaining the availability of fleet vehicles for operational staff and ensuring the smooth functioning of ermha365 sites to support daily operations, while providing support to the administration function of our Dandenong South Head Office.

**The role entails**:

- Coordinate the fleet of vehicles, including arranging maintenance, cleaning and scheduled servicing to ensure vehicles are available for staff to carry out their duties
- Facilitate the process for repairs and insurance claims as a result of accidents or incidents
- Generate reports to assist the finance team in accurately claiming kilometres and monitor vehicle usage to make appropriate recommendations regarding fleet size and requirements
- Assist with the coordination of facility central services such as security, cleaning, waste disposal and parking, as well as the allocation and collection of IT assets

It is a requirement of this position to meet all compliance requirements concerning NDIS Work Screening, Working With Children's Check, work rights and possess a current & valid driver’s licence.

What we can offer you
Ermha365 is an agile and innovative non-profit with a growth agenda across Australia. As an employee you will be offered:

- Support as needed utilising our 24/7 Employee Assistance Program and unlimited access to our online Wellbeing Centre
- Industry-leading induction and on the job training provide with access to free continuous online learning modules at your own pace
- Flexibility in working hours to suit work life balance
- A supportive team environment that is engaging and inspiring
- A competitive total package - SCHADS level 3 with the ability to reduce your taxable income through salary packaging and access to discounts with 400+ retailers in Australia

About ermha365
This job isn’t for everyone. At ermha365 we work with clients with some of the most complex mental health and disability support needs in Victoria. We’re a lifeline for people who often feel like a “square peg in a round hole” - those who experience stigma and discrimination, and are ostracised or excluded from the simple things that most of us take for granted. In many cases we have become the provider of last resort, although we see ourselves as the provider of first choice. We believe in the potential of everyone. We never give up, and we never give in.

Diversity and Inclusion

  • Fleet Administrator

    2 weeks ago

    Dandenong, Australia Ventura Full time

    Location: - Dandenong - Employment Type: - FT - Full-Time Temporary- Department: - ASSISTANT FLEET MANAGER*** **The Opportunity** At Ventura Bus Lines, we believe in providing the best possible service for our customers and a diverse and productive work environment for our employees. We are a close-knit and dedicated team that share common goals and take...

  • Fleet Operations Coordinator

    2 weeks ago

    Dandenong, Victoria, Australia Ventura Bus Lines Full time

    About the RoleWe are seeking a highly organized and detail-oriented Fleet Operations Coordinator to join our team at Ventura Bus Lines.Job DescriptionThis is an exciting opportunity to work in a fast-paced environment where you will be responsible for managing the day-to-day administration of our bus fleet. Your primary focus will be on ensuring the smooth...

  • Fleet Administrator Manager

    5 hours ago

    Dandenong, Victoria, Australia Ventura Bus Lines Full time

    About the RoleWe are seeking a highly organized and detail-oriented Fleet Administrator Manager to join our team at Ventura Bus Lines.The ideal candidate will have extensive experience in administrative or coordination roles, preferably within transportation, vehicle, logistics or related industries.

  • Fleet Operations Coordinator

    1 week ago

    Dandenong, Victoria, Australia Ventura Bus Lines Full time

    About the RoleWe are seeking a highly skilled and motivated Fleet Administrator to join our team at Ventura Bus Lines. As a key member of our fleet department, you will be responsible for ensuring the smooth operation of our bus fleet.Key ResponsibilitiesManage and maintain vehicle accounts, including annual registrations, fuel cards, tolls, and...

  • Fleet Operations Coordinator

    1 week ago

    Dandenong, Victoria, Australia Ventura Bus Lines Full time

    About the RoleWe are seeking a highly skilled Fleet Administrator to join our team at Ventura Bus Lines. As a key member of our fleet department, you will be responsible for managing the day-to-day administration of our bus fleet.This is an exciting opportunity for a detail-oriented and proactive professional to take on a challenging role that demands...

  • Fleet Operations Coordinator

    1 week ago

    Dandenong, Victoria, Australia Ventura Bus Lines Full time

    Job OverviewWe are seeking a detail-oriented and proactive professional to join our team as a Fleet Administrator at Ventura Bus Lines.About the RoleThis is an exciting opportunity to work in a fast-paced environment where you will be responsible for managing the day-to-day administration of our bus fleet. As a self-motivated and self-managed individual, you...

  • Fleet Coordinator Specialist

    4 days ago

    Dandenong, Victoria, Australia Ventura Bus Lines Full time

    About the RoleWe are seeking a highly organized and detail-oriented Fleet Administrator to join our team at Ventura Bus Lines. This is a fantastic opportunity for someone who is passionate about process and organization to take on a challenging role with great scope for professional growth.Key Responsibilities:Manage and maintain vehicle accounts, including...

  • Fleet Vehicle Operations Coordinator

    1 week ago

    Dandenong, Victoria, Australia AutoCareers Full time

    About AutoCareersWe are a subsidiary of Cox Enterprises Inc, a privately-owned company with $22 billion in annual revenue working in automotive, media and clean tech.Cox Automotive is the world's largest automotive services and technology provider. Our team works closely with automotive manufacturers, dealers and corporate fleets to deliver exceptional...

  • Fleet Administration Manager

    24 hours ago

    Dandenong, Victoria, Australia Ventura Bus Lines Full time

    About the RoleWe are seeking a highly skilled and organized individual to fill the position of Fleet Administration Manager at Ventura Bus Lines.Key ResponsibilitiesVehicle Account Management: Manage and maintain vehicle accounts, including annual registrations, fuel cards, tolls, and insurance.Vic Roads Compliance: Liaise with Vic Roads to ensure our fleet...

  • Fleet Vehicle Coordinator

    1 month ago

    Dandenong, Victoria, Australia AutoCareers Full time

    About Us:Cox Automotive Australia is a leading provider of automotive services and technology. Our team of experts works with manufacturers, dealers, and fleet operators to deliver exceptional results.The Role:We are seeking a skilled Fleet Vehicle Administrator to join our team. As a key member of our operations team, you will play a vital role in ensuring...

  • Fleet and Travel Coordinator

    5 months ago

    Dandenong, Australia Wurth Australia Full time

    **Dandenong South** The Wurth Group is a private, family organisation. We strive to deliver the highest possible customer satisfaction through quality products and services. With 80,000 employees globally and revenue exceeding 20 billion Euro, we love what we do and we are proud of it. Locally, Wurth Australia operates from a state-of-the-art building in...

  • Fleet Vehicle Coordinator

    3 weeks ago

    Dandenong, Victoria, Australia AutoCareers Full time

    {"Job Description" : "About us: Cox Automotive Australia is a subsidiary of Cox Automotive US, the world's largest automotive services and technology provider. Our local team of almost 600 team members work with automotive manufacturers, as well as an array of automotive dealers and with the corporate and government fleet sector. Our brands in Australia &...

  • Telematics & Fleet Monitoring Administration

    6 months ago

    Dandenong, Australia Toll Group Full time

    Company Description Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world. Being a global organisation managing 13,000 fleet and machinery, we need to ensure that all these machines...

  • Fleet Vehicle Administrator

    3 months ago

    Dandenong, Australia AutoCareers Full time

    About us: Cox Automotive Australia is a subsidiary of Cox Automotive US, the world’s largest automotive services and technology provider. Our local team of almost 600 team members work with automotive manufacturers, as well as an array of automotive dealers and with the corporate and government fleet sector. Our brands in Australia & New Zealand include...

  • Bus Fleet Operations Coordinator

    6 days ago

    Dandenong, Victoria, Australia Ventura Bus Lines Full time

    About the RoleWe are seeking a highly skilled and organized Bus Fleet Operations Coordinator to join our team at Ventura Bus Lines.

  • Fleet and Asset Manager

    1 month ago

    Dandenong, Victoria, Australia Veritas Recruitment Full time

    Job Title: Group Fleet and Asset ManagerJob Summary:The Group Fleet and Asset Manager will lead the management of a diverse fleet of heavy to light vehicles and mobile plant. This role will see you coordinating maintenance activities, ensuring compliance with regulations, and driving improvements in fleet utilisation.Key Responsibilities:Lead fleet and asset...

  • Administrative Maintenance Coordinator

    1 week ago

    Dandenong, Victoria, Australia Bradnam's Windows and Doors Full time

    National Aluminium, a leading manufacturer and supplier of aluminium profiles, is seeking an experienced Maintenance Administrative Coordinator to join their team. This full-time position offers a competitive salary of $65,000 - $75,000 per annum.About the RoleThe Maintenance Administrative Coordinator plays a crucial role in supporting the efficient...

  • Administrative Support Coordinator

    6 days ago

    Dandenong, Victoria, Australia Bradnam's Windows and Doors Full time

    We are seeking an experienced Administrative Support Coordinator to join our team at Bradnam's Windows and Doors. This is a full-time position available for immediate start.Job OverviewThe Maintenance Administrative Assistant will play a crucial role in assisting the efficient and effective operation of maintenance activities within our organization....

  • Transportation Operations Coordinator

    3 days ago

    Dandenong, Victoria, Australia Ventura Bus Lines Full time

    Job SummaryWe are seeking a skilled Transportation Operations Coordinator to join our team at Ventura Bus Lines. This is a key role that demands attention to detail, strong organizational skills and the ability to work independently in a fast-paced environment.About the RoleThe successful candidate will be responsible for managing the day-to-day...

  • Administrative Coordinator

    1 month ago

    Dandenong, Victoria, Australia JELD-WEN AS Full time

    About our OrganisationAs a leading manufacturer of timber doors, Corinthian Doors has established a strong international reputation for quality, innovation, and design.About our OpportunityWe are seeking a highly organised and detail-oriented individual to join our team as an Office Coordinator at our Dandenong site.This exciting role will involve overseeing...