Office Administrator

4 days ago

St Marys, Australia Dominion Group AU PTY LTD Full time

**Job description (Office Administrator)**

Dominion Group is looking for passionate and enthusiastic personality to join its growing team at our st Mary’s head office.

**Overview about Dominion Group Au**

Dominion Group Au provides labour hire services to a range of industries in Sydney. These industries include Health care, NDIS services, manufacturing, Hospitality, and Warehousing. We provide a 24/7 service. We have grown significantly in size and as a result, we launched three new divisions Dominion Nursing Agency, Dominion Care Services, and Dominion Labour Hire. These three entities are now collectively called the Dominion Group Australia.

**Job responsibilities**
- Attending to shift request and enquiries. (Including filling shifts and following up with prospective employees and organisations)
- Monitoring and maintaining office equipment and inventory supplies; order replacement office consumable supplies as needed
- Liaise with the Operations Manager to prepare regular reports on expenses and office budgets.
- Act as a point of contact for the service, including enquiries which may be emotive, distressing and complex in nature; assessing the nature and urgency of the call and responding or referring to senior staff/ manager as appropriate
- Collect, process and input data into the Dominion Care Services' information management systems and databases; ensuring accuracy and security of data and compliance with statutory requirements
- Use and maintain electronic and manual filing systems with due regard to security and confidentiality
- Undertake general clerical and administrative tasks to support the service as required (e.g. post processes, photocopying, scanning)
- Maintaining employees and consumers/ participants' records and databases and ensure they are up-to-date
- Collect and distribute mails to the appropriate personnel
- Maintain Office environment
- Willingness to adapt and learn new skills.
- Document control - archive and distribute policies and forms
- Set up recruitment and employee welcome package
- Set up consumers/ participants enquiry and welcome package
- Update all registers within the first week of each month and immediately follow up on any expired/ expiring documents e.g. insurances, certificates, professional registrations, work rights, contracts etc
- This area requires you to work closely with the Operations Manager
- Ensure accounts payable and receivable are up-to-date and accurately recorded in the system
- Follow up closely on any outstanding accounts payable and/ or receivable
- Prepare monthly financial reports for management meetings
- Experience is rostering, recruitment, and NDIS sector '(preferred)
- Ability to work in a matrix reporting structure and develop/maintain collaborative relationships across different business units in the organisation.
- A strong sense of trust and a high level of confidentiality and integrity.
- Strong interpersonal, communication and relationship building skills with ability to consult.
- Ability to work independently and contribute effectively as a team member to achieve goals.
- Strong organisational and time management skills with an ability to prioritise and manage workload, meet deadlines and adapt to changing circumstances.
- Ability to confidently interact with staff at all levels and build strong business relationships.
- Current Working with Children Check.
- Speak fluent English and with excellent presentation and report writing skills.
- Current full driver’s license, access to use personal vehicle to travel to work sites with comprehensive insurance.
- National Police Criminal Clearance.
- Completed the NDIS Workers Orientation Module.
- Australian Citizenship / Permanent Residency/ work rights in NSW

**Job Type**: Part-time
Part-time hours: 24 per week

**Salary**: From $22.67 per hour

**Benefits**:

- Professional development assistance

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

COVID-19 considerations:
Dominon Nursing Agency has a COVID19 safety Plan in Place

**Experience**:

- Office administration: 2 years (required)
- Recruitment and Staffing: 3 years (required)
- NDIS Operations: 1 year (preferred)

Licence/Certification:

- Police Check (preferred)
- First Aid Certificate (preferred)
- Willingness to learn new Skills (preferred)
- Comprehensive Car Insurance (preferred)

Work Location: One location

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